Job Information

University of Utah Executive Secretary - - St. George, UT in St. George, Utah

Details

Open Date 08/18/2022

Requisition Number PRN31914B

Job Title Executive Secretary

Working Title Executive Secretary - - St. George, UT

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00201 - PhysicalTher/Athletic Training

Location Other

City St. George, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to $20 DOE

Close Date

Open Until Filled No

Job Summary

Provides secretarial and administrative office support for the Associate Director of Clinical Education of the University of Utah Physical Therapy Program expansion on the St. George, UT campus. Performs a variety of duties including assisting with student clinical placements and managing clinical site contracts. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.

This position is located at the * St. George, UT * campus.

Responsibilities

1. Manages clinical training agreements in conjunction with the Department of PTAT , College of Health, The University of Utah, Office of Risk Management, HIPAA regulatory office and external institutions site coordinators of clinical education, risk management, and legal representatives.

2. Maintains the clinical education management system.

3. Facilitates active student Clinical Experiences and the clinical experience placement request process.

4. Track and manage student compliance for clinical experiences.

5. Communicates with students regarding compliance, clinical experience placement information, and DPT program requirements.

6. Assists Director(s) of Clinical Education with planning and orienting new incoming students to the PT program/provide with annual updates of the Clinical Education Handbook/Manual.

7. Plan and organize logistics for local, state, and regional clinical education consortia meetings, conferences, and other special events and workshops.

8. Communicates with faculty, College of Health, and the health sciences campus about department’s clinical education program as needed.

9. Orders and maintains supplies for department.

10. May distribute mail and other supplies for department.

In addition to the essential functions listed for this position, incumbents in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position.

This position is located at the St. George, UT campus.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Problem Solving

The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgement when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Job board zip code search:

84790

84770

84780

84765

84738

Minimum Qualifications

High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.