Job Information

University of Utah Substitute Office Assistant in Sandy, Utah

Details

Open Date 10/14/2021

Requisition Number PRN11798N

Job Title Office Assistant

Working Title Substitute Office Assistant

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Day Shift: Monday – Thursday from 8:00am to 3:30pm

Evening Shift: Monday – Thursday from 3:00pm to 10:00pm

Weekend Shift: Friday from 8:30am to 2:30pm and Saturday from 8:30am to 1:30pm

Is this a work study job? No

VP Area Academic Affairs

Department 02198 - Finance & Ops

Location Campus

City Sandy, UT

Type of Recruitment External Posting

Pay Rate Range $14.00 per hour

Close Date

Job Summary

The University of Utah Sandy Center is looking for savvy, outgoing people to act as Substitute Office Assistants. This is a part-time, non-benefited position.

This position requires working to fill in when needed while employees are on vacation or sick. We have a Day Shift: Monday – Thursday from 8:00am to 3:30pm; an Evening Shift: Monday – Thursday from 3:00pm to 10:00pm; and a Weekend Shift: Friday from 8:30am to 2:30pm and Saturday from 8:30am to 1:30pm. You would be contacted weeks/months in advance to fill in for vacations. You will be notified to fill in for a sick employee a day or more, if possible, in advance. You can choose the Day Shift, Evening Shift, Weekend Shift, or all Shifts.

The position is located at the University of Utah Sandy Center located at 10011 Centennial Parkway, Suite 100, Sandy, UT 84070.

Responsibilities

Opening Procedures:

- Enter building and turn off security alarm and unlock front door

- Open classrooms, testing room, and computer lab

- Set up classrooms for instructors’ needs and clean furniture

- Retrieve telephone and email messages and return calls/emails

Duties:

- Assist students and instructors with printing, copying, audio/video equipment, and answering questions regarding the university via telephone, email, or in-person

- Process payments for office supplies, proctoring, and other services

- Administer/Proctor Exams and Make-up Exams for University of Utah students and students from other schools, colleges, and universities

- Distribute materials to instructor and staff. Hang up posters and resupply catalog rack

- Other duties as assigned

Closing Procedures:

- Check all classrooms, readjust seating, erase whiteboards, clean desks/chairs, resupply markers, readjust blinds, secure remote controls and audio/visual equipment

- Turn off lights and lock rooms

- Secure building by locking exterior doors and setting alarm system

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

- AV/Zoom monitoring and troubleshooting experience

- Computer skills including word processing, presentation, creative, and spreadsheet software experience

- Demonstrated human relation and effective communication skills

- Familiarity with the University of Utah’s academic processes

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.