Job Information

University of Utah Office Assistant in Sandy, Utah

Details

Open Date 02/11/2022

Requisition Number PRN12147N

Job Title Office Assistant

Working Title Office Assistant

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 10

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

  • Fridays from 8:30 am to 2:00 pm
  • Saturdays from 8:30 am to 1:30 pm
  • No work hours during Semester Breaks or Holidays

Is this a work study job? No

VP Area Academic Affairs

Department 02198 - Finance & Ops

Location Other

City Sandy, UT

Type of Recruitment External Posting

Pay Rate Range $14.00 per hour

Close Date

Job Summary

University of Utah Sandy Center is looking for a savvy, outgoing person to fill a Part-Time Office Assistant/Proctor position. Hours: Fridays from 8:30 am to 2:00 pm; and Saturdays from 8:30 am to 1:30 pm. No work hours during Semester Breaks or Holidays. May fill in for employees who are sick or on vacation as needed during other working days/hours.

  • This is a part-time, non-benefited position.
  • Due to proctoring of exams, Office Assistants may not be enrolled in University of Utah Classes.
  • This position will report to the University of Utah Sandy Center at 10011 Centennial Parkway, Suite 100, Sandy UT 84070

Responsibilities

  • Turn off security alarm.
  • Unlock front doors, open testing room, and turn on all computers.
  • Assist students with printing on RedPrint.
  • Answer questions regarding the university via telephone and email, as well as in person.
  • Process payment from students for proctoring fees, and other services.
  • Proctor exams, including Make-up Exams for University of Utah students, and students from other schools, colleges, and universities. Receive and hold completed exams and assignments for instructors.
  • Process and package UOnline exams on Saturdays to make ready for courier pickup on Monday.
  • Distribute messages, mail, and materials to instructors and staff.
  • Clean the testing furniture, arrange chairs, pick up any trash, and fill copier and printer trays with paper.
  • Turn off lights and lock rooms
  • At closing time, secure the building by locking all doors and setting the alarm system.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. A commitment to provide excellent customer service and one-year, full-time, customer service experience or equivalency. Must be able to demonstrate a working knowledge of Microsoft Office including Outlook, Excel, PowerPoint, and Word, and familiarity with IT/AV equipment including Zoom. Must possess good organizational, technical proficiency, human relations and communication skills.

Preferences

  • AV/Zoom monitoring and troubleshooting experience
  • Computer skills including word processing, presentation, creative, and spreadsheet software experience
  • Demonstrated human relation and effective communication skills

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.