University of Utah WORK STUDY: UMFA Special Events Staff in Salt Lake City, Utah


Open Date 06/26/2018

Requisition Number PRN08209N

Job Title Retail Specialist

Working Title WORK STUDY: UMFA Special Events Staff

Job Grade A

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 1-19

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Events are most frequently hosted on Thursdays, Fridays, or Saturdays between 3pm-11pm, though almost any date can be booked from the hours of 7am-11pm. Actual work schedules are based upon bookings at the Museum (hours cannot be guaranteed). Successful candidates will have open or flexible availability.

Is this a work study job? Yes

VP Area Academic Affairs

Department 00073 - Utah Museum of Fine Arts

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 9.00

Close Date

Job Summary

The Utah Museum of Fine Arts is located on the campus of the University of Utah and offers visitors the opportunity to explore over 5,000 years of human creativity with a collection of over 20,000 objects and art works from classic Greek and Roman antiquities to cutting-edge, contemporary art.

Housed in the award-winning Marcia and John Price Museum Building, theUMFAhas established itself as one of the premier venues in the Greater Salt Lake Area. A special events staff member is someone who assists with the preparation and oversight ofUMFAinternal and external events, which range from exhibition openings, membership events, meetings, and guest lectures to weddings and corporate events. Event staff members may work in a variety of positions throughout these events and must always be professional and courteous in their demeanor.

Working on the special events team at theUMFAhas a lot of perks, among them being:

•Free access to the galleries and exhibitions during regular business hours

•Ability to enjoy stimulating public programming and lectures while you work

•Flexible and customizable scheduling based on your availability

•Discounts at Museum Store and Museum Café

•Variable and diverse scope of work

•Work-study available for those to whom it applies


Special event staff members may be asked and must be willing to participate in all of the following tasks, which are all part of a regular workload:

•Implement floor plans as prescribed in the event advisory by setting up tables, chairs, and A/V elements.

•Courteously engage event guests through activities such as coat check, guest assistance, and ushering.

•Manage basic A/V functions such as sound level checks, lighting changes, and media projection.

•Warrant a good working relationship between theUMFAand all vendors by offering assistance when needed or requested.

•Work dependably, with or without supervision, and problem solve by utilizing the materials and information at hand.

•Efficiently break down and properly store all tables, chairs, linens, and A/V equipment at the end of each event.

•Ensure event spaces and surrounding areas are clean prior to and after events, which may include tasks such as sweeping, mopping, wiping down tables or windows, and removing waste.

Minimum Qualifications

This is an entry-level position. Training will be provided. Demonstrated human relation and effective communication skills and the ability to pass a security clearance is required. Some positions require a minimum of six months cashiering experience.


Strong candidates will possess some or all of the following interests, skills, and experience:

•Previous audio-visual experience

•Previous experience in an events-related industry

•Previous experience in a customer service capacity

•Interest in the arts

•Interest in gaining experience at a non-profit institution

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.