Job Information

University of Utah Work-Study Office Assistant in Salt Lake City, Utah

Open Date 07/28/2020

Requisition Number PRN10550N

Job Title Office Assistant

Working Title Work-Study Office Assistant

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 20

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Flexible Monday-Friday 8AM-5PM

Is this a work study job? Yes

VP Area Academic Affairs

Department 00079 - Theatre Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 9.62 to 10.00

Close Date

Job Summary

Qualifications: MUST HAVE WORK - STUDY FUNDING FOR THE CURRENT ACADEMIC YEAR . Previous office experience and working knowledge of Microsoft Office are required. Good work ethic, dependability and professional demeanor are a must. Must have excellent organizational and communication skills, be self-motivated and must have excellent customer service skills.

Responsibilities

1. Receives, greets and directs visitors to appropriate person or office.

2. Answers telephones, providing assistance and directing customers to the correct person or office.

3. Processes and distributes mail.

4. Creates and maintains files.

5. Schedules appointments and arranges for meetings.

6. Answers questions about the organization and associated activities.

7. Assists with word processing, data entry and internet searches.

8. Maintains office equipment; arranges for service calls as needed.

9. Marketing and creative input.

Employee’s will handle confidential information, new student files, room scheduling and extra projects given by staff and faculty. Employee will be responsible for a variety of assignments and must work well in a multi-tasking environment. Job will include some correspondence with prospective students and University personnel and assisting students and visitors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.