Job Information

University of Utah Veterans Program Coordinator in Salt Lake City, Utah

Open Date 09/27/2021

Requisition Number PRN27690B

Job Title Coordinator, Administrative Program

Working Title Veterans Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40 hours/week

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 01481 - Veteran Support Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000 - $50,000

Close Date

Open Until Filled Yes

Job Summary

The University of Utah Veterans Support Center ( VSC ) is seeking an energetic, enthusiastic, and highly-motivated individual to join a team that is passionate about supporting veterans, service members, and their family members attending the U. The Veterans Program Coordinator ( VPC ) will assist the VSC director with planning, implementing, and improving programs, services, and support for military-connected students (MCSs). The VPC will work collaboratively with students, faculty, and staff in promoting the academic and individual success of MCSs. The incumbent will perform a variety of administrative and project management functions. The VPC will assist the director with student programming and assessment, program reports, grants development, college-wide committee work, marketing, event planning, and outreach to MCSs, campus entities, and veterans’ communities. The position requires someone with a relentless drive to help others, strong attention to detail, superb customer service skills, respect and appreciation for people with diverse identities and backgrounds, and the ability to relate to service members, veterans, and their families. The position requires a high level of discretion and professionalism in dealing with sensitive and confidential information.

Responsibilities

1. Manages development, coordination, execution, and improvement for select program activities.

2. Develops and monitors program goals, objectives, quality, and effectiveness.

3. Conducts outreach and marketing activities on and off campus, occasionally on evenings and weekends, to connect students with services and to develop resources.

4. Works with student staff and supporting organizations to coordinate and guide peer mentors.

5. Collaborates with academic units and student services departments throughout the university to facilitate comprehensive student support.

6. Works with students to support successful progress to degree completion.

7. Develops program budgets, monitors expenditures, and ensures budget goals are met.

8. Assists with grant writing and other fundraising activities.

9. Advises students, staff, and others regarding MCS support and services.

10. Prepares reports on program status and progress for management and outside agencies.

11. Writes and edits program related publications and promotional or educational materials.

12. Works with a diverse campus population of students, faculty, and staff in a professional, understanding, and customer service-focused manner.

13. Performs other tasks as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

  • Service in the U.S. Armed Forces or a minimum of four years of professional experience in an organization that primarily serves veterans or service members is very strongly preferred.
  • Understanding of and ability to relate to veterans, service members, and family members, their needs, and their culture.
  • Understanding of Department of Veterans Affairs (VA) and Department of Defense (DoD) educational programs.
  • Familiarity with VA, DoD, and other resources available to service members, veterans, and their families.
  • Experience identifying student needs and determining when referral to other resources is appropriate to support their well-being and academic success.
  • Experience with planning and executing complex projects.
  • Experience collecting and assessing data and preparing reports.
  • Work experience in a college/university environment.
  • Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams.

Problem Solving

The position requires independent coordination and decision-making. Programs outcomes may impact the university as a whole. The incumbent will act as a liaison between internal and external constituencies involved in program activities. Problems arising from coordination of activities will be addressed by the incumbent who will refer to the Director for issues outside of standard policies and procedures. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties. The incumbent must be able to identify student needs and determine when referral to other resources is appropriate to support their well being and academic success.

Type Benefited Staff

Special Instructions Summary

Please provide a cover letter addressing how the applicant meets the minimum and preferred qualifications.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.