University of Utah Student Affairs Coordinator, Full-Time MBA in Salt Lake City, Utah
Open Date 05/09/2019
Requisition Number PRN20655B
Job Title Coordinator, Academic
Working Title Student Affairs Coordinator, Full-Time MBA
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
M-F, Evenings & Weekend Events as necessary (3-4 per Month).
VP Area Academic Affairs
Department 00033 - Executive Education
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 12.50-19
Close Date 06/14/2019
Open Until Filled No
The University of Utah Full-TimeMBA(FTMBA) Student Affairs Coordinator supports the Student Services Manager in day-to-day operations, events, faculty support, and academic advising at the David Eccles School of Business. This position requires extensive interaction with prospective and current students, alumni, faculty, vendors, and other University staff. Strong communication, time management skills, and a passion to benefit theMBAstudent experience are a must.
Event and Course Management
-Plan, implement, and ensure quality of Full-TimeMBAclass days by communicating with and making appropriate arrangements for the faculty, as well as arranging logistics for the students. This includes IT and equipment, software coordination, course materials, and any issues related to student needs for class days
-Assist faculty with the setup of their Canvas courses, arrange for TA support, and overall course support throughout the semester
-Plan and executeMBAevents as required, for example:MBAroundtable discussions and events for alumni, prospects and current students
-Responsible for reconciling payments and billing to appropriate accounts
-Maintain accurate and detailed event records. Collect records of suggested improvements for future educational experiences. This includes professional and academic details about candidates and logging all interactions.
-Serve as a resource forMBAstudents to provide information and guidance on concurrent degree related issues, such as graduation requirements and exceptions, course planning, and registration
-Work with students to ensure ongoing satisfaction with program and successful progress to degree completion
-Serve as a resource toMBAstudents to answer questions and advise on issues associated with all components of the program
-Utilize online tools such as Degree Audit Reporting System to monitor and assist students with timely academic progress, exploration of various academic options, and course selection and registration
-Participate in recruitment/admissions, retention, career development, and student engagement activities
-Collaborate with academic units and student services departments throughout the university to facilitate comprehensive student support
-Assist with new programs, events, and other projects as needed
Recruiting & Admissions
-Assist with recruiting and admissions event preparation and execution as needed. This includes significant interpersonal communication to discuss program details with prospective students over the phone, via email, and in-person
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Use office equipment including a desktop computer
Lift up to 20 pounds
Communicate to perform essential duties
Work both independently and within a complex structured team
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Candidates will be screened based off of Preferences.
Four years of administrative and/or secretarial experience, preferably in an academic setting, or equivalency; the ability to work independently and pay close attention to detail; demonstrated human relations, communication and organizational skills; and a commitment to provide excellent customer service required. Accounting skills may also be required by some departments.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Bachelor’s degree and two years previous experience in one or more of the following: advising, student recruitment/retention or related student services utilizing a proactive and innovative approach which results in demonstrated outcomes in retention, graduation, and academic planning; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
-Experience working with graduate college level academic advising
-Demonstrated knowledge of current issues and theories in public and higher education, college academic advising, student recruitment, retention, and student success
-Experience with the Microsoft Office applications, data retrieval, student information systems, and student degree auditing reports
-Experience in designing presentation materials and delivering presentations
-Experience in organizing/planning special events
-Experience of effective verbal and written communication skills
-Experience in offering a high level, fast paced customer service in a student services environment that prioritizes the success of a student in their approach to academic advising
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with priorURSservice, may elect to enroll inURSif they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits fromURSare subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.