Job Information

University of Utah Special Events Support in Salt Lake City, Utah

Open Date 07/01/2021

Requisition Number PRN11278N

Job Title Clerical/Events Support Specialist

Working Title Special Events Support

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Availability needed: Monday – Sunday. This is not an 8:00am-5:00pm job and very often requires irregular hours, depending on the needs of the special event.

Is this a work study job? No

VP Area Academic Affairs

Department 00096 - College of Law - Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 13.00 - 15.00

Close Date

Job Summary

The Special Events Support position works in a fast-paced environment that is a combination of event technologist, venue set and strike, and assisting with event program needs. Team members are responsible for working with the Special Event Coordinators to complete detailed event furniture set and strike; audio-visual equipment set and strike, and monitoring during events; and other duties as needed for successful events.

Responsibilities

1. Performs a variety of tasks. Work independently, as well as in a group, exercising judgment and initiative under general supervision. A certain degree of creativity and latitude is expected.

2. Prepares the venue for events which includes set and strike of event equipment. Event equipment may include though is not limited to tables, chairs, linens, signage, and stanchions. Inspect all equipment for proper functioning before set, and maintain orderly appearance in all storage areas.

3. Prepare rooms with proper audio-visual equipment for specific events and then ensure the security of equipment. Provide onsite audio-visual support for live and hybrid events.

4. Exercise care in the set/strike of all venue and audio-visual equipment.

5. Relay all pertinent information/issues to SJQ staff as appropriate

6. As needed, participate during events providing prompt and courteous customer service.

7. May assist with catering functions, including food set-up, presentation, clean-up, and ordering.

8. May assist in the Special Event Office or Information Desks as needed.

9. May place supply orders, rotate inventory, and maintain adequate supply levels.

10. May perform clerical tasks such as answering phones, respond to emails, and data entry. May use department-specific computer software.

11. The hours for this position are variable and try to be flexible to the employee’s needs. The hours include mornings, afternoons, evenings, and weekends.

Minimum Qualifications

One year customer service or related experience; demonstrated human relations and effective communications skills; and basic computer skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Availability needed: Monday – Sunday. This is not an 8:00 to 5:00 job and very often requires irregular hours, depending upon the needs of the special events.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.