Job Information

University of Utah RUUTE Program & Event Coordinator in Salt Lake City, Utah

Open Date 09/28/2021

Requisition Number PRN27791B

Job Title Coordinator, Administrative Program

Working Title RUUTE Program & Event Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, business hours. Option for partial remote work arrangements are available.

VP Area U of U Health - Academics

Department 02025 - RU UTE

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $38,000 – 42,000/annually

Close Date

Open Until Filled Yes

Job Summary

The Rural & Underserved Utah Training Experience ( RUUTE ) and Regional Affairs program in the University of Utah School of Medicine is seeking a Program & Event Coordinator to assist in the oversight of first and second medical student experiences, programs and events. The mission of the RUUTE and Regional Affairs program is to improve medical education and training, health care access and long-term socio-economic benefit for rural and underserved communities of Utah and the intermountain west by expanding interest, awareness, and placement of medical students and residents.

Responsibilities

1) Coordinate and plan rural/underserved programs, student interest groups and student experience.

2) Oversee first- and second-year student interest groups such as the Rural Outreach Program

3) Coordinate and oversee rural/underserved speaker events consisting of physician outreach, event planning, and advertising

4) Assist in coordination of medical student clinical shadowing experiences

5) Oversee course and program online pages

6) Assist in scheduling travel arrangements for first- and second-year medical students during rural/underserved events

7) Establish long-lasting internal and external relationships with rural/underserved stakeholders and communities

8) Coordinate and manage administrative matters and RUUTE office functions

9) Assist in RUUTE’s budget planning, organization, and implementation of first- and second-year medical students’ programs and efforts

10) Advise and assist University of Utah School of Medicine students, faculty, staff and local partners in administrative and logistical matters related to RUUTE programs, outreach, and events

11) Co-develop and implement program-specific policies and procedures

12) Assist in RUUTE’s marketing and social media efforts with outreach of job specific programs by creating marketing material and promoting in a timely matter.

13) Oversee and manage the development and ongoing needs of the RUUTE and the RUUTE staff/faculty

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

· Familiarity with administration in higher education and/or background or knowledge of rural or underserved health and/or health care

· Demonstrate a high level of project management to effectively lead and deliver robust programs and initiatives

· Strong organizational skills along with excellent interpersonal and communication skills, both verbally and in writing

· Ability to work independently and take initiative to achieve outcomes is essential

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.