University of Utah Residency Program Coordinator in Salt Lake City, Utah

Details

Open Date 06/06/2018

Requisition Number PRN17424B

Job Title Coordinator, Administrative Program

Working Title Residency Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8am to 5pm

VP Area U of U Health - Academics

Department 00224 - Internal Medicine Admin

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 51699

Close Date

Open Until Filled Yes

Job Summary

We seek a new member to our team of administrative professionals who provide support for the Internal Medicine Education Office, which oversees the Internal Medicine Residency Program, Subspecialty Fellowship Programs, and Medical Student Courses.

Responsibilities

1.Oversee specific components of daily program operations and program activities, which can include trainee schedules, evaluations, assignments, educational conferences, leave requests, work hours reporting, recruiting, orientation, dinners and events, etc.

2.Compile, sort, and organize confidential data for database entry and filing.

3.Provide administrative support for program leadership.

4.Enter information into databases and assist with basic troubleshooting and routine software updates.

5.Assist with trainee recruiting, which may include interview scheduling, communicate interview schedule with faculty members. May manage applicant RSVP’s and ordering. After recruiting season, assist with new hire form collection and processing.

6.Distribute, collect, and analyze information such as personnel reports and surveys. Assist with faculty mentoring and faculty advisory programs. Advises staff, trainees, and others regarding program policies, goals and related technical issues.

7.Purchase program materials within a stated budget and maintain related documentation. Processes travel and expense reimbursement requests in accordance with University policies.

8.Prepare letters of recommendation, verification of training, and loan deferment forms and prepare forms for semi-annual housestaff reviews.

9.Assists department with business planning and goal setting.

10.Assists with the implementation of department and University policies and procedures.

11.Additional support related duties as needed and assigned.

Problem Solving:

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

•Moderate to advanced computer proficiency with Microsoft Word, Excel, and Outlook is strongly preferred. Familiarity with Microsoft Access, Powerpoint and the ability to learn new computer programs quickly is preferred.

•Punctual and professional.

•Superior organizational and communication skills desired.

•Ability to work independently and pay close attention to detail.

•Excellent communication and interpersonal skills including written and verbal, problem solving, diplomatically handles problems of a sensitive and/or confidential nature.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.