Job Information

University of Utah Recruitment Events Manager in Salt Lake City, Utah

Details

Open Date 01/22/2024

Requisition Number PRN37477B

Job Title Manager, Program

Working Title Recruitment Events Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

40 hours per week, Monday through Friday, 8:00am to 5:00pm. This position is required to work some evenings and weekends.

VP Area Academic Affairs

Department 00295 - Office of Admissions

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $45,000 to $47,000

Close Date

Open Until Filled Yes

Job Summary

The Office of Admissions is a dynamic and growing organization committed to assisting future students learn about and enroll at the University of Utah. We are looking for passionate team members to help us expand our recruitment reach in- and out-of-state, continue to increase our new student enrollment, and shape the entering class.

Reporting to the Assistant Director of Campus Experience, the Recruitment Events Manager is responsible for various events and services provided by the Office of Admissions to identify, recruit, and enroll new students to the University of Utah. This position works in a team setting to assist in the development, implementation, and assessment of a variety of different activities including in-person events on- and off-campus, virtual events, various types of campus tours, and more.

This is a campus-based position located in the Emma Eccles Jones Welcome Center in the Carolyn and Kem Gardner Commons building, a state-of-the-art facility in the heart of campus. Salary will be dependent on experience.

Responsibilities

  1. Plan and coordinate all aspects for both in-person and virtual recruitment and yield events for prospective students and their guests including but not limited to goal setting, vendor collaboration, travel and venue coordination, event registration, event marketing and communication, staffing, ensuring excellent customer service, training, determining safety protocols, event equipment and supplies, and event data analysis.
  2. Assist in maintaining a system of detailed event management information (event plans and schedules, budgets, contracts, post event analyses, timelines, etc.) to maintain quality and consistency of work and monitor the status of events, projects, and assignments.
  3. Book group travel for staff and students attending in-state and out-of-state events. Will coordinate travel before the trip and submit reimbursement for all attendees after the trip.
  4. Regular travel is expected during the fall and spring to provide support at our in-state and out-of-state recruitment events.
  5. Represent the Office of Admissions at meetings and events. Build and maintain professional working relationships with campus partners, vendors, and other stakeholders. Work collaboratively with other units, as appropriate, to support student services, enrollment, and retention at the university.
  6. Assist with supervision of the Student Ambassadors including but not limited to: day to day operations, weekly meetings, training, and event preparation.
  7. In collaboration with marketing and communications team, contribute to and ensure the timely production of all printed and electronic campus visit and event marketing, communications and collateral including brochures, web pages, emails, and text messages to increase the office’s visibility and increase campus visit and event attendance.
  8. Position will be expected to develop event budgets congruent with the Office of Admissions recruitment strategies/goals. Be able to justify expenditures with appropriate documentation, as well as research, identify, and propose cost savings measures. Monitors purchases to ensure compliance or all University fiscal policies, oversees billing accuracy and coordinates timely processing of all invoices
  9. Provide, support, and serve as back up for other areas within the Campus Experience team as need arises.
  10. Some evening and weekend work required. Moderate physical activity required.
  11. Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus two years of related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

  • Excellent customer service, communication, and interpersonal skills; demonstrated problem-solving and time-management skills; and data analysis skills.
  • Able to work independently and as part of a team.
  • Demonstrated ability to effectively communicate with culturally and ethnically diverse populations and communicate complex information to multiple audiences.
  • Experience with coordinating and executing events for various population sizes.
  • Possess a valid driver’s license and could be available to travel to off campus events.
  • Experience using web-based platforms such as Slate by Technosolutions, WhenToWork, Zoom, and the Microsoft Office Suite.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.