Job Information

University of Utah PS Outpatient Svcs. Specialist - Greenwood Clinic in Salt Lake City, Utah


Open Date 08/17/2023

Requisition Number PRN35996B

Job Title PS Outpatient Svcs. Specialist

Working Title PS Outpatient Svcs. Specialist - Greenwood Clinic

Job Grade UGR

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, hours may vary depending on clinic needs.

VP Area U of U Health - Academics

Department 01478 - SOD - EDUCATION

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 16.90-20.45

Close Date

Open Until Filled Yes

Job Summary

This position will be located at the Greenwood Dental Clinic in Midvale and is a benefits-eligible position including: retirement, medical, dental, vision and life insurance options, retirement, generous paid time off accruals, tuition reduction and free public transportation. We recognize the value our team members bring to our organization; our culture is one of continuing education and constant growth with potential opportunities for advancement.

The Outpatient Services Specialist provides exceptional care for our patients and guests by offering them professional service and creating a memorable patient experience. The incumbent accurately and professionally handles all front desk operations including, but not limited to all phases of the patient registration, scheduling, and payment collection processes. The core responsibilities of this role maximize efficiency through facilitating and ensuring the accuracy of the information flow between patients, dental staff, and other various departments.

Forms positive and productive relationships with staff, providers and faculty to support the mission, vision, values, and PROMISE standards of the organization. Fosters a supportive, anti-racist, equitable, and inclusive environment for our patients, providers, faculty, staff, and the communities we serve.


Essential Functions

1. Schedules patient appointments and contacts patients for rescheduling, missed appointments and appointment reminders.

2. Assists patients with automated medical record access, as needed.

3. Corresponds with patients, providers and staff in person and via email, phone, and electronic medical records in a confidential, professional manner using empathy, tact, and diplomacy.

4. Completes patient check-in and check-out processes by reviewing accounts and other compliance-related documents for completeness and accuracy. Obtains and documents missing information required for registration.

5. Adheres to standards set by OSHA , HIPAA , FERPA , CODA , and other standards.

6. Verifies charges are entered into Epic. Collects all necessary co-pays, deductibles, and co-insurance, as needed and reconciles cash against daily charge and cash reports. . Verifies patient benefits and eligibility, when needed.

7. Maintains accurate and orderly patient medical records ensuring all paperwork is scanned into Epic. Maintains and utilizes work-lists, including reminder calls, waitlists, referrals, and insurance verification.

8. Responds to questions regarding account status and concerns. Resolves billing or charge disputes or forwards problem accounts to the appropriate individual for resolution.

9. Assists in the orientation, education, and training of dental students, residents, and staff on clinical procedures and protocols.

10. Participates and contributes in committees and discussions regarding clinic operations, protocols, and/or quality assurance.

Knowledge / Skills / Abilities:

• Demonstrated potential ability to perform the essential functions of the job as outlined above.

• Ability to maintain a professional demeanor in stressful or difficult situations.

• Ability to provide care appropriate to the patient demographic served.

• Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.

• Ability to assess data regarding the patient’s status and provide care, as detailed in the department’s policies and procedures manual.

• Demonstrated excellent communication, interpersonal, organizational and follow-through skills.

• Ability to be highly motivated and pay attention to detail with a passion to provide excellent customer service in a fast paced and evolving environment.

• Ability to work efficiently and independently.

• Demonstrated computer skills and an ability and willingness to learn new applications and software, procedures and processes.

• Ability to assimilate data from various sources.

• Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and respected.

• Ability to navigate a facility with multiple providers and services.

Problem Solving

This position requires daily problem-solving skills and multi-tasking. Must be able to maintain professional demeanor in stressful or difficult situations.

Minimum Qualifications

• One year of office experience, customer

service experience, or equivalency (one year of education can be substituted for two years of related work experience).

• Current, valid Utah driver’s license at

time of hire may be required in some


This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Experience with CDT codes may be preferred.

One year experience in patient registration, admitting or related work may be preferred

Dental office experience preferred

Epic experience preferred

Bilingual in Spanish preferred

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.