Job Information

University of Utah PS Coordinator, Admin Program in Salt Lake City, Utah


Open Date 04/14/2022

Requisition Number PRN30187B

Job Title PS Coordinator, Admin Program

Working Title PS Coordinator, Admin Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Full time.

VP Area President

Department 01852 - HCI David Wetter Research Prog

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

The Center for Health Outcomes and Population Equity ( HOPE ) at the University of Utah and Huntsman Cancer Institute is accepting applications for an Administrative Program Coordinators. The Center for HOPE , headed by Dr. David Wetter, conducts community-engaged, clinical, and implementation science research that focuses on health inequities, behavioral risk factors, chronic and infectious disease prevention, screening and vaccination, healthcare systems, and use of state of the science digital health technologies for both assessment and intervention. Health conditions currently targeted by these projects include tobacco cessation, HPV vaccination, COVID tests and vaccinations, and colorectal screening. Special populations of interest include low socioeconomic status, rural/frontier, and diverse populations (e.g., Latinx, American Indians/Alaska Natives, LGBTQ+).

The Administrative Program Coordinator will primarily work across multiple studies in mHealth, but may have the opportunity to assist with implementation science or community engaged research efforts.

Job Summary

The ideal candidate should at a minimum demonstrate interest and the ability to perform the essential tasks relevant to the conduction and coordination of mHealth research activities. Training in study specific areas and regulatory protocols will be provided.

The Administrative Program Coordinator will perform a variety of research tasks and is expected to work collaboratively with multiple project teams, community partners, and other stakeholders. They are expected to coordinate technical and administrative details involved in research studies, as well as assist the Principal Investigator (PI) and senior staff in achieving study integrity and objectives through the successful implementation and completion of protocols and procedures. They may also assist with the Center for HOPE’s community engagement and recruitment efforts, and support additional partnership development.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Huntsman Cancer Institute ( HCI ) is an Equal Opportunity Employer committed to hiring individuals whose merit and experience promote a diverse, inclusive, anti-racist

workforce and culture.

Each employee has a unique background and life experience. We believe that maximizing diversity fuels the success of our organization. In your cover letter or during your

interview, we invite you to share how your background, beliefs, and experience will prepare you to be effective in working in an environment that values diversity and is

committed to equity, diversity, and inclusion.

Learn more about HCI’s commitments at and/or contact HCI’s Office of Equity, Diversity, and Inclusion.



Participant interaction and data management

● Work directly with research participants to complete screening, enrollment, informed consent, and explain study procedures

● Assist with data collection, entry, and compliance, and maintain participant databases

● May ensure proper collection, processing and shipment of saliva samples

● Maintain study source documents and historical data, status reports, progress notes, and subject log to help ensure participant safety

● Track and report enrollment, and execute strategies to promote enrollment and compliance

Technical assistance and support

● Assesses study protocol for clarity and participant safety, reviews inclusion/exclusion criteria; clarifies concerns and questions

● Work with study team members to develop, refine, and proof study protocols, reports, and presentations to funding agencies and community partners

● Assist with regulatory compliance, including development and tracking of IRB applications, amendments, and continuing reviews after completing required training

● Assist with development and execution of data use agreements

● Report and track adverse events; document all protocol deviations

● Complete audits and quality control assessments on clinic documents


● Coordinate communications between team members as appropriate

● Assist with development of meeting agendas, documentation of meeting minutes, distribution of action items

● Attend and participate in Investigator and staff meetings. Advise team regarding specific study assignments and timelines as appropriate

● Assist with project coordination by organizing and maintaining file storage in secure cloud storage (e.g., Box) and through updating project tasks/timelines in project management software

● Assist with training new team members


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Applicants must have a Bachelor’s degree. Previous experience working on research studies, or working in research or medical settings, is a plus.

The applicant should have excellent interpersonal and project management skills, the ability to work with multiple, diverse constituencies, and demonstrate a willingness to promote a culture of diversity and inclusion within the clinical and research setting. Applicants should be proficient in Microsoft Word, Excel, and be willing to learn how to use other data capture systems and procedures. Qualified applicants will demonstrate the ability to be a self-starter and to work cooperatively with others in a research team; ability to treat community members and study participants with respect and courtesy. Some evenings, weekends, and local travel may be required to accommodate patients as needed, or possibly attend community events. Applicants should have reliable transportation and a safe driving history.

Experience in establishing relationships, coordinating efforts and collaborating with medically underserved and diverse communities is ideal. Experience with community engagement and speaking with the public to educate and inform about research studies is a plus. After joining the team, familiarity with IRB principles, regulations, and processes, knowledge of Good Clinical Practices and HIPAA requirements will be required.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.