University of Utah Project Facilitator in Salt Lake City, Utah


Open Date

Requisition Number PRN17883B

Job Title Project Facilitator

Working Title Project Facilitator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 00656 - Office of The President

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 50000

Close Date

Open Until Filled Yes

Job Summary

Supports the development and implementation of an externally funded program, the American Dream Ideas Challenge, and plays an important role in the day-to-day activities of the project.

The University of Utah has been selected as a member institution in the Alliance for the American Dream, a Schmidt Futures initiative, and has been awarded a $1.5 million grant to run the American Dream Ideas Challenge. The Challenge aims to find, fund, and develop policy and technology innovations from individuals or groups in Utah to help foster access to and support for a thriving middle class.

Due to the duration of funding, this is a time limited position which will end on July 31, 2020. Only if additional funding is secured will there be the option (but not guarantee) to extend the position.


Project Outreach — conduct outreach to community members, government agencies or entities, nonprofits, business and thought leaders, as well as faculty, staff, and students from universities and colleges from across the state. This includes coordinating seminars, workshops, luncheons and other meetings on topics within the scope of the Challenge. Should be comfortable with event planning, public speaking, and community engagement.

Project Planning — ensure the project process and timeline is maintained alongside the Project Director. This includes managing the multi-round judging process, aiding project participants once they have received the grant, and coordinating communication with grant recipients. Provide information to students, faculty, staff, and government and community agencies regarding the parameters, policies, and procedures of the project.

Administrative Support and Project Scheduling — coordinate procedural matters regarding the day-to day operations of the Challenge as well as coordinate scheduling to maintain the long-term process of the Challenge. This includes scheduling for the Project Director, organizing the board meetings, and other administrative duties as assigned.

Technical Support – provide technical support for the Challenge including social media management and monitoring, website maintenance, and outside research on topics pertaining to the challenge. Work with the University Communications and Marketing Team on advertisement and material and should possess skills in PC,MAC, desktop software, and web applications.

Monitors the process and outcomes of the projects. Assists in preparing reports and manuscripts. Reviews monthly budget statements to ensure that the project has the funds needed for continuation.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency plus 2 years related experience, demonstrated outreach and communications skills; ability to manage multiple projects; and a commitment to providing excellent customer service required. Experience in management or coordination, training, quality assurance, team building, program development and evaluation preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Departmental requirements:

Experience in outreach, campus relations, and community engagement. Website and social media preferred.


Masters degree preferred.

Type Benefited Staff

Special Instructions Summary

By certifying and submitting this application, applicant acknowledges that position is time limited and will end on July 31, 2020.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.