Job Information

University of Utah Project Coordinator in Salt Lake City, Utah


Open Date 10/12/2022

Requisition Number PRN32650B

Job Title Coordinator, Project

Working Title Project Coordinator

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, business hours. In-person, hybrid, or remote work arrangements are available.

VP Area U of U Health - Academics

Department 01469 - Continuing Medical Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $15.75 - 17.00/hourly

Close Date

Open Until Filled Yes

Job Summary

Oversees the procedural matters related to an ongoing certification project in Continuing Medical Education with the Spencer Fox Eccles School of Medicine at the University of Utah. Provides administrative support to senior department personnel. Plans and coordinates project scheduling, budgeting, and administrative tasks. Supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.

You can learn more about Continuing Medical Education on our website here:

Our generousUniversity staff benefits package ( includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!


  1. Coordinate certification activities including preparing and assisting activities to offer credit by working in coordination with activity coordinators and directors. Entering data into Continuing Medical Education ( CME ) Tracker database, extracting data from the CME Tracker database and entering it into reporting systems, and maintaining certification and database documentation and promotional materials, etc.
  2. Coordinate the Portfolio Program and Certification Quality Improvement and Performance Improvement CME activities. This includes facilitating the process for physicians seeking this credit by approving projects, coordinating the peer review process, and collecting attestations for completion of projects as well as maintaining documentation and entering information into a database.
  3. Serve as main point of contact with coordinators and colleagues for certification questions and program knowledge. Know and follow the certification program guide. Monitor CME mailboxes responding to questions, requests and inquiries appropriately.
  4. Maintain certification follow-up and document tracking including tracking of participants, statements to learners, and approval information.
  5. Monitoring credit system to ensure accuracy and efficiency of learner data. Maintain the database, ensure accuracy of data, troubleshoot when issues arise, run reports, etc.
  6. Maintaining electronic records of each activity including adding documents to the shared files and ensuring all files are complete.
  7. Performing CME activity analysis and follow-up and assist in the CME program analysis and evaluation. Follow process to ensure activities are independent and free from commercial promotion.
  8. Other duties as assigned


This position provides independent coordination and decision making for all activities of a specified project. Acts as a liaison between internal and external constituencies involved in project activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of project policy and procedure guidelines.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Six years related experience or equivalency (1 year of college education is equivalent to 2 years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.