Job Information

University of Utah Project Coordinator, Philanthropy and Communications in Salt Lake City, Utah


Open Date 11/22/2022

Requisition Number PRN33068B

Job Title Coordinator, Information

Working Title Project Coordinator, Philanthropy and Communications

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M – F with occasional evenings and weekends for special events.

VP Area Academic Affairs

Department 00018 - Utah Museum of Natl Hist Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 44500

Close Date

Open Until Filled Yes

Job Summary

NHMU’s Philanthropy and Communications Department seeks an enthusiastic Project Coordinator to serve as “air traffic controller” for our growing team. The Project Coordinator will collaborate closely with colleagues within our department, as well as stakeholders throughout the Museum, community partners, and third-party vendors. The PC’s goal is to help ensure complex, multi-faceted Marketing, External Relations, and Philanthropy projects are executed on-time and on-budget. This position is essential to helping the Philanthropy and Communications Department deliver the absolute highest level of customer service to stakeholders both inside, and outside, the Museum.

At the Natural History Museum of Utah, we recognize that our strength and sustainability as an organization stem from diversity and inclusion. For this reason, we are committed to fostering equity, recruiting and retaining a diverse workforce that reflects the communities we serve, and empowering staff members in developing an accessible and inclusive work environment.

We also place a strong emphasis on providing an exceptional experience to every guest who visits the museum or participates in any of our programs. We believe that everyone at NHMU , at every level and in all departments, are a critical part of providing this level of experience. Therefore, all staff members receive ongoing training and are expected to consistently contribute to creating exceptional, memorable, and inclusive experiences for our guests, partners, and the community.


The Philanthropy and Communications Project Coordinator will help ensure the successful execution of complex, multi-faceted projects by:

• Working collaboratively with colleagues throughout the Philanthropy and Communications Department (Marketing, External Relations, Philanthropy, and our Data and Member Services teams) to make sure a project’s scope, objectives, timelines, and budget are clearly defined and documented and kept up to date in the Asana project management software.

• Serving as a project’s go-to person for colleagues in Philanthropy and Communications, other NHMU departments, as well as external partners.

• Serving as the Asana specialist for our department by building on the many Asana procedures we’ve developed over the past few years. This includes: collaborating with team members to develop and refine Asana processes; making sure our team’s Asana procedures are consistent, well-documented, and clear to all stakeholders; helping to train a variety of stakeholders on Asana practices.

• Ensuring internal resources and third parties/vendors are available and scheduled appropriately; helping to forecast, troubleshoot, and resolve scheduling and budget challenges as they arise.

• Ensuring our department’s many content calendars are up to date, reflect past activity as well as future plans, and are a resource for all stakeholders.

• Building and maintaining external vendor relationships; soliciting bids; negotiating contracts; providing oversight on production and delivery; and more.

• Reporting on project performance using appropriate systems, tools, and techniques.

• Executing selected projects including domestic and international travel to NHMU research sites and other venues for NHMU supporters.

• Cross training with others on the team to serve as a backup as needed in various areas.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education). Two years experience in collecting, organizing analyzing, and presenting data; and demonstrated human relations and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


• Experience coordinating diverse projects with multiple stakeholders

• A commitment to collaboration and teamwork

• Strong interpersonal and communication skills

• Familiarity with Asana or similar project management software

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.