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University of Utah Program Coordinator (Global Surgery, Dept. of Surgery) in Salt Lake City, Utah

Open Date 02/19/2020

Requisition Number PRN23255B

Job Title Coordinator, Project

Working Title Program Coordinator (Global Surgery, Dept. of Surgery)

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

weekdays

VP Area U of U Health - Academics

Department 01482 - Global Surgery

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 21.63

Close Date

Open Until Filled Yes

Job Summary

Develops processes and projects supporting Department of Surgery-led research in global surgery. Provides administrative support to senior personnel and assists principal investigators by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. Plans and coordinates project scheduling, budgeting, and administrative tasks. Supports a centralized program management team by facilitating Department of Surgery stakeholder engagement, Center for Global Surgery office management and project logistics such as meetings, conference calls, and team communication, etc.

The Center for Global for Global Surgery is advancing objectives to position Surgery faculty, residents, and medical students more closely in solving the most vexing problems in global health. The Center for Global Surgery is organized as an academic cooperative across multiple departments enabling it develop (1) significant resource flow attracted to convergence and multiple clinical specialties; (2) stronger faculty recruitment, advancement and retention practices within academic departments, and (3) efficiencies of centralized structure for developing global health activities around mission congruence.

The Center for Global Surgery promotes its mission by stewarding a diverse and integrated set of resources managed through a program management office ( PMO ). Coordinators are appointed from specific departments (this posting: Surgery) to ensure that the benefits of effective integration cascade downstream to that department participants.

Program Coordinators help to achieve high-order synergies for all participant groups within the Center and ensures effective allocation and configuration of resources to attract project funding, fulfill project responsibilities, and pursue tactical objectives to advance the mission of the Center.

Responsibilities

1.Oversees administrative matters regarding the day-to-day operations and procedures of academic research programs in global surgery.

2.Assists with the development and assembling of interdisciplinary teams, internal and external.

3.Prepares or assists in preparing grant proposals, audit reports, protocols, publications and articles.

4.Identifies and communicates potential funding opportunities to faculty principal investigators (P.I.), departmental administrators and other support staff.

5.Coordinates budget preparation and design with faculty for contracts, grants and subcontract applications.

6.Reviews proposals for completeness and assists with the adherence of required institutional documentation and deadlines.

7.Serves as department representative in addressing issues and questions related to the programs, which may include representing the department on various committees.

8.Forecasts and prepares the program budget and monitors expenditures.

9.Develops and implements department or program specific policies and procedures.

10.Stays abreast of contextual issues impacting the program and makes recommendations that improve program performance, institutional alignment and legal compliance in a competitive and dynamic business landscape.

11.May develop systems and maintain records to support and advance the program.

Problem Solving

The coordinator will act as a liaison between internal and external constituencies involved in program related activities. Issues arising in the course of these efforts will be addressed by the coordinator who will refer to their manager any issues outside of program policy and procedure guidelines. The level of responsibility does not generally extend beyond the parameters of the program (Surgery integration) except in an advisory capacity. The coordinator may have generalized oversight of more than one program.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Six years related experience or equivalency (1 year of college education is equivalent to 2 years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Project Management training highly desirable.

Strong written communication skills essential.

Undergraduate/Graduate degree in a related field such as Public Health, Medicine, Business Management highly desirable.

Personal attributes for top candidates will include but are not limited to the following:

-Team-player

-Quick-learner

-Networker

-Organized

-Flexible

-Technologically Savvy

-Global Health Interest

-Navigates power structures

-Navigates cross-cultural tension

-Works well with diversity of personalities

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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