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University of Utah Program Assistant, Career Advancement Center in Salt Lake City, Utah


Open Date 09/15/2017

Requisition Number PRN07297N

Job Title UU Student - Admin/Clerical

Working Title Program Assistant, Career Advancement Center

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 10-15

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Must be able to work close to 5 days per week during a typical week, with occasional half-day Saturday and early evenings for periodic events. We will work around your exams, class schedules, and breaks to accommodate you.

Is this a work study job? No

VP Area Academic Affairs

Department 00033 - Executive Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $10 - $11 per hour depending on experience

Close Date

Job Summary

The Career Advancement Center is hiring a Program Assistant to support the leader and executive coaches to achieve program goals for the 3 part-timeMBAprograms (Executive, Professional, and Online). Our 500+ students, and hundreds of alumni, are our customers. This position is critical to the ongoing success of the Career Advancement Center.

Specific work will include 1) outreach to students and alumni to schedule and confirm meetings; 2) database updates, reporting, and analytics; 3) marketing projects and social media; and 4) support for student/ alumni seminars/ webinars and events.

This is a great opportunity to develop or enhance new professional skills and apply what you are learning while building your track record of results for your resume.


Minimum Qualifications

•Must be a current University of Utah student. We will not respond or interview you if you are not a student. High school diploma or equivalency required.

•Must be able to work close to 5 days per week most weeks. We are flexible with your class schedule.

•Outgoing, friendly personality with a very positive and customer-focused attitude and behaviors.

•Must demonstrate “ownership” and initiative for achieving outcomes.

•Critical thinking, common sense, and good judgement; not afraid to ask questions!

•Excellent verbal and written communications skills — in person, on the phone, and via email or social media.

•Ability to easily build relationships with all staff, students, and alumni – professionals in their early 20’s through executives.

•Ability to learn and use new databases and technology quickly, and create/ pull reports.

•Highly organized with ability to manage regular daily tasks to meet deadlines in conjunction with project work.

•Ability to follow established procedures, and recommend changes as needed to increase efficiency.

•Detail-focused and precise, especially for database work, calendar management and scheduling to ensure a quality experience and data about our students.

•Proficient in Excel, Word, PowerPoint, Outlook.


•Undergraduate business student. If you have marketing experience, that would be plus but not required.

•Customer service experience.

•Sales experience.

•Experience with and understanding of LinkedIn and Facebook functionality. Understanding of, InDesign and Prezi are also desirable.

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.

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