Job Information

University of Utah Professional Programs Coordinator in Salt Lake City, Utah

Open Date 07/29/2021

Requisition Number PRN27140B

Job Title Coordinator, Administrative Program

Working Title Professional Programs Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8:00 am to 5:00 pm

VP Area Academic Affairs

Department 02202 - Academic & Professional Prgms

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $38,000 - $45,000

Close Date

Open Until Filled Yes

Job Summary

Located in Salt Lake City, the University of Utah is a public 4-year institution committed to providing an exceptional academic and co-curricular experience for students and the wider Salt Lake City Community. Professional Education, as part of Online and Continuing Education at the University of Utah offers a robust catalog of short term, skills-based education programs that compliment and build on the skills of working professionals interested in boosting or pivoting their careers. Professional Education serves of 2500 students a year with more than 39 programs.

The Program Coordinator works collaboratively with department staff and University academic departments staff to plan and implement activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. They are involved in scheduling courses, hiring, onboarding, and paying instructors, ensuring systems data is accurate, supporting financial transfers and expenditures, supporting marketing efforts, and providing student support, as needed. They support the University of Utah’s Online and Continuing Education’s goals and mission including creating a more inclusive and welcoming environment for all peoples and representative of the communities we serve.

This position is an integral member of the program and student services team in Professional Education. This coordinator will work collaboratively with colleagues who oversee student services, program development, and program improvement. This coordinator will also work across teams with systems administrators, operations, and many other departments to advance a comprehensive and successful approach to program implementation. The Program Coordinator reports directly to the Director of Professional Education.


- Oversees daily program operations and activities

- Oversees relationships with associate instructors

- Monitors program outcomes

- Implements program goals and objectives

- Monitors effectiveness and researches improvement methods

- Advises staff, students, and others regarding program policies, goals and technical issues

- Prepares reports on program status and management

- Writes and edits program related publications and promotional materials


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education).

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


- Two or more years related experience

- Master’s degree in Higher Education Administration, Public Administration, Business, or another related field

- Bilingual preferred

- Strong commitment to EDI in higher education

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.