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University of Utah Operations, Programs, and Budget Information Coordinator in Salt Lake City, Utah

Open Date 02/22/2021

Requisition Number PRN25360B

Job Title Coordinator, Information

Working Title Operations, Programs, and Budget Information Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Standard Hours-40-Monday thru Friday; 8:00 – 5:00 with some weekend and evening work as necessary

VP Area Academic Affairs

Department 00294 - Financial Aid

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

The position maintains policies, procedures, and communications affecting service, processing, administration, and compliance for financial aid and scholarship programs. This position coordinates recording, compiling, and analyzing data and information to maintain historical and audit records/reports, as well as promote quality service and compliance for the office and the students and other constituents it serves.

Responsibilities

1.Collection, Compilation, and Input of Data

a.Routinely monitors, reviews, and records relevant data (application, processing, awarding, compliance, etc.) to support trend analysis, benchmark targets, and historical records

b.Initiates ad-hoc queries and reports to assist management in assessing service, processing, and compliance efforts

c.Ensures data accuracy and consistency, and researches and resolves missing or conflicting data

2.Operations and Programs Information

a.Collects, records, verifies, and organizes operational data (service, processing, awards, outreach, etc.) for use in routine and annual reports

b.Assists in monitoring and evaluating program and operational budget activity

c.Reviews office policies, procedures, and communications for accuracy, currency, and relevancy

d.Maintains repository of statutory, regulatory, and policy guidelines affecting administration of financial aid and scholarships

e.Maintains repository of staff training and professional development and assists office managers and supervisors in identifying, planning, and preparing training and professional development programs/opportunities

3.Budget Information

a.Create and maintain program fund account descriptions and narratives detailing historical record of establishment, eligibility criteria, funding sources, funding levels, dependencies, and accounting details, among others.

b.Assist in monitoring office operational budgets as well as developing and maintaining projections and narratives of historical budget levels and expenditures.

c.Assist in monitoring financial aid and scholarship program budgets as well as developing and maintaining projections and narratives of historical budget levels and expenditures.

4.Data Analysis and Report Preparation

a.Conducts descriptive analyses of data and prepares charts and narratives for reports related to programs, operations, and budgets

b.As needed, conducts more advanced data analysis to aid in evaluation of programs, services, and compliance

c.Understands data sources and definitions applicable to financial aid and scholarship administration

d.Analyzes data for trends and changes

e.Collaboratively ensures all data collection, analyses, and reporting efforts are accomplished timely, and with accuracy and integrity

f.Prepares routine reports and profiles for management review documenting status of financial aid and scholarship programs, including national, state, and institutional changes in regulations and policy

g.Assists with completion and submission of data reporting requirements, and helps ensure data and resulting analyses support laws and guidelines governing privacy, confidentiality, security, and authorized access

5.Professional development and professionalism

a.Actively participates in professional meetings, conferences, and workshops; meets and communicates regularly with colleagues in similar positions/roles; researches industry practices; shares resulting knowledge and research with management and staff in order to serve well the students and the institution.

b.Provides clear and accurate documentation of transactions, conversations, interactions, and edits to records affecting student eligibility and/or compliance with applicable regulations, statutes, and/or policies.

c.Maintains current knowledge of all policies, rules, regulations, technical standards, and high-impact practices associated with administering and delivering the federal, state, institutional, and private financial aid programs, and associated systems and emerging technology, including external systems with which we communicate and interact

d.Maintains professional appearance and demeanor, including when engaging students, families, colleagues, and members of the public

e.As needed, serves on various office committees, which may include such functions as communications plan, appeals processes, outreach, personnel, forms and publications, etc.; position may also be asked to serve on Enrollment Management and/or University committees

f.Handles special projects and performs other duties as necessary.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education). Two years experience in collecting, organizing analyzing, and presenting data; and demonstrated human relations and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Prefer previous work experience in higher education.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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