Job Information

University of Utah Operations Manager in Salt Lake City, Utah

Open Date 01/12/2022

Requisition Number PRN28966B

Job Title Events Supervisor

Working Title Operations Manager

Job Grade E

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40 hours a week or les

Full Time or Part Time? Full Time

Shift Variable

Work Schedule Summary

May be required to be on-call 7 days/week and may be called to work occasionally on weekends and evenings during special events.

VP Area President

Department 00842 - Rice-Eccles Stadium

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $23.00/h

Close Date 04/12/2022

Open Until Filled No

Job Summary

Assists with planning, implementation, and overseeing all needed arrangements, including supervision of staff, for special events in assigned departments and venues. Manage in-house and contracted custodial services for department venues. Coordinate building operations and maintenance with University Facilities and contractors. Interface with all necessary departments, supervise and facilitate events, resolve conflicts and solve problems.

Responsibilities

Essential Functions

1. Assists with facilitating, forecasting, planning, policies and procedures in the areas of stadium event operations, staff management, building maintenance, and budgetary goals and objectives that are consistent with University of Utah’s policies.

2. Hires, trains, and implements work direction and supervises Operations team and support staff. Completes payroll process, timesheet verification, and time off requests for direct reporting staff. Is responsible for documenting and completing disciplinary action for staff by following the University HR policies.

3. Supervises the activities of staff, volunteers, subcontractors and vendors as required to successfully execute all aspects of the events starting with the planning and setup, the actual event day or days, and the event strike and completion of returning the venue to being ready for the next event.

4. Arranges logistics for all events and provides administrative support, including preparation and dissemination of informational materials and communications regarding the event. This may include, but not limited to; event info sheets, maps, budgets, incident reports, staffing schedules, contractor schedules, work orders, and purchasing or renting equipment and materials.

5. Maintains ongoing communication with guests, staff and vendors. Email, phone calls, text messaging, using a radio, and computer software programs are some of the types of communication that will be required for day-to-day operations and event days.

6. Provides administrative support; may negotiate contracts, gathers information for RFP’s and bids, obtains and organizes information and associated costs for project proposals

7. Administers event budgeting, tracking, and event invoice review and approval. Prepares and submits actuals reports to Event Managers by required deadlines.

8. Supports, advocates for, and is an example to others of the Stadium and Arena Event Services culture core beliefs: Get It Done, Power in Unity, Best of the Best.

9. Work hard. Be reliable. Don’t complain.

Problem Solving

Demonstrated leadership skills, critical thinking, problem solving, and decision-making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors. Ability to work under pressure with last minute changes or frequently changing objectives.

Comments

Depending on the area of assignment, this position may be required to be on-call 7 days/week and may be called to work occasionally on weekends and evenings during special events.

Minimum Qualifications

Requires a Bachelor’s degree in a related area or equivalency and 3 years of progressively more responsible events coordination experience. Demonstrated human relations and effective communication skills required. A related field may include but is not limited to: Business, Communications, Hotel / Hospitality Management, Sports Management and Public Relations.

Demonstrated leadership skills in planning and supervising employees and processes.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.