Job Information

University of Utah Office Manager in Salt Lake City, Utah

Open Date 07/02/2021

Requisition Number PRN26800B

Job Title Manager, Administrative

Working Title Office Manager

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Salt Lake City, Utah; remote in U.S.

VP Area Academic Affairs

Department 01691 - Sorenson Impact Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40K - $60K (DOE)

Close Date

Open Until Filled Yes

Job Summary

ABOUT US

At the Sorenson Impact Center (http://www.sorenson-impact.com) , we envision a thriving world where all people are valued, communities prosper, and the measured impact of actions guides decision making. Housed at theUniversity of Utah David Eccles School of Business (https://eccles.utah.edu/) , we advance global impact through innovation in impact investing and finance, public policy and spending, and corporate and social sector behavior. We utilize world-class data science and impact storytelling as key tools in this global effort. As part of its mission to train future impact leaders, the Center integrates academic programming and experiential learning into each of its practice areas including in the operations of our own impact investing practice and fund, and in the management of an outside fund. In addition, the Center hosts one of the largest and most recognized covenings and collaboration opportunities in the impact space, the annual Sorenson Winter Innovation Summit.

Who We Are:

  • Our vision: We envision a thriving world where all people are valued, communities prosper, and the measured impact of our actions guides our decision making.
  • Our mission: We change the world by helping others integrate measurable impact into decision making and by training future social impact leaders.
  • Our strategy:
  • We help integrate data-driven impact into decisions of (1) capital allocation, (2) public policy & spending, and (3) corporate & social sector behavior.
  • We catalyze impact by innovating, collaborating, educating, advocating, demonstrating, and inspiring change.

The Sorenson Impact Center strongly encourages diverse applicants including those who self-identify as Black, Native or Indigenous, People of Color, LGBTQIA+, non-binary, living with disabilities, neurodivergent, speak English as a second language and others from overlooked/underestimated communities.

POSITION OVERVIEW

The Sorenson Impact Center is looking for a pro-active, enthusiastic Office Manager to support the Center as we look to grow and expand our impact over the next several years. The ideal candidate is a reliable, positive individual with a keen eye for detail and can-do attitude. Day-to-day activities include; planning and implementing events and gatherings, supporting the finance and executive teams, working with students and staff to ensure a smooth and positive working environment, and carrying out administrative office tasks as required. This position will report directly to the CFO and work closely with the Director of Operations, Student Program Manager, and Executive Assistant to the CEO .

Responsibilities

  • Assist in HR initiatives and administration including Center culture, staff recognition, timecard management, new hire onboarding, equipment allocation, paperwork and associated system management.
  • Greet visitors, order lunches, and help with travel arrangements
  • Assist with executive business travel and purchase card reconciliation
  • Act as the liaison for building maintenance needs including facilities and IT support
  • Run errands and process incoming and outgoing mail
  • Support the Sorenson Impact Summit and other event
  • Support the contracting and purchase order creation processes
  • Provide additional administrative support to senior leaders by scheduling appointments, coordinating meetings, events, and conferences

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

  • Previous experience in administrative environment or as an Office Manager
  • Demonstrate leadership skills in order to plan, implement, carry out job responsibilities
  • Proficiency in Microsoft Office and Google Suite required
  • Results oriented with a high degree of accountability
  • True team player with the ability to facilitate change
  • Experience with the following software systems a plus
  • Kronos
  • PeopleSoft
  • Management Reports (Financial management system)
  • Concur Travel Management
  • UShop

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.