Job Information

University of Utah Office Assistant in Salt Lake City, Utah

Details

Open Date 11/29/2023

Requisition Number PRN37041B

Job Title Office Assistant

Working Title Office Assistant

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8-5

VP Area President

Department 00288 - Equal Opport - Affirm Action

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 9.62 to 17.31

Close Date

Open Until Filled Yes

Job Summary

The Office of Equal Opportunity and Affirmative Action ( OEO /AA) is responsible for overseeing the University’s compliance with University Policy and various state and federal regulations related to discrimination and sexual misconduct. The OEO /AA is a resource for students, staff, faculty and other University community members who wish to report and address issues of discrimination and/or sexual misconduct.

The Office Assistant will provide clerical support to intake and general office functions involving reports of discrimination and sexual harassment. The primary responsibility for this position is to work with the Supportive Measures Manager, Intake Coordinator, and other office staff to process reports of alleged sexual misconduct and discrimination under Title IX and other non-discrimination laws, as defined by University policies. The position may also provide clerical support to Equal Opportunity Consultants, the Associate Directors, and Director. Duties include scheduling meetings and interviews; providing information about university policy; and providing referrals and resources to individuals affected by sexual misconduct and other forms of discrimination.

This position is contingent based upon continued funding and may be temporary.

Responsibilities

Essential Functions

1. Be familiar with University nondiscrimination policies and associated laws and serve as a resource to students, staff, faculty, and community members seeking information related to the University’s discrimination and sexual misconduct policies.

2. Provide clerical support for OEO /AA including answering phones, taking messages, responding to emails, giving information about OEO /AA, receiving visitors to the office, and other clerical duties.

3. Assist and maintain accurate records using Salesforce, the OEO /AA case management database, including providing support for other OEO /AA staff in using Salesforce.

4. Must be able to efficiently manage a high volume of work, including phone calls, emails, meetings as part of the intake process while providing strong attention to detail.

5. Must be able to deliver services in a trauma-informed manner to a diverse university population consisting of students, staff, faculty, patients, providers, visitors, and others.

6. Must be able to exercise professional judgment, respect confidentiality of sensitive records, and maintain professionalism and neutrality

7. Must be able to clearly, concisely, accurately, and effectively communicate information in both written and verbal form.

8. Must be able to work collaboratively with other OEO Staff, campus resources and offices, and with external community resources. Includes attending OEO /AA staff meetings and other meetings with OEO /AA partner offices.

9. Other duties as assigned. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preference may be given to individuals who are bilingual (fluent in both written and spoken languages) in addition to English.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.