University of Utah Office Assistant in Salt Lake City, Utah


Open Date 11/29/2018

Requisition Number PRN19066B

Job Title Office Assistant

Working Title Office Assistant

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8:00am to 5:00pm

VP Area U of U Health - Academics

Department 00933 - OB/GYN Clinical

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.00 per hour

Close Date

Open Until Filled Yes

Job Summary

The Department of Obstetrics and Gynecology has an opening for an entry-level office assistant. We are looking for a reliable and dependable individual to assist with the digitization of paper medical records and pull patient record requests as needed.


•Organizes and prepares patient documents for entry into the electronic health record (EPIC)

•Scans each document into the computer, according to date and procedure performed

•Follows recommended document naming convention standards

•Imports scanned documents into the patient’s electronic health record

•Performs quality checks to confirm accuracy of import process

•Destroys scanned paper documents according to organizational policies and procedures

•Recover records from the online database to forward to those requesting records

•Speak with patients and clinics directly to complete tasks and answer questions

•Maintains high productivity and stays on task

•Collaborates with co-workers to fulfill workload duties as needed within the department

•Additional duties as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


• Experience working in medical office or clinic environment with exposure to medical records

• Experience withEPICis a plus

• Strong organizational and time management skills

• Detail-oriented and self-motivated

• Work both independently as well as collaboratively in a small team environment

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.