University of Utah Office Assistant in Salt Lake City, Utah
Open Date 05/16/2018
Requisition Number PRN17210B
Job Title Office Assistant
Working Title Office Assistant
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
M-F 8:00 AM – 5:00 PM
VP Area U of U Health - Academics
Department 00847 - Hematology
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 9.62 to 17.31
Open Until Filled Yes
The Division of Hematology and Hematologic Malignancies is a division of the Department of Internal Medicine at the University of Utah. The scientific focus of our Division is the study of blood and bone marrow in health and disease. We are looking for a self-motivated, well organized, outgoing person to join our team as an office assistant. This position will be responsible for providing administrative support to the Hematology Division Main Office and personnel. Must be able to manage multiple competing interests and priorities with finesse. Ability to communicate in writing and verbally is essential. Ability to be a self-starter, prioritize tasks, be solution oriented and have a positive attitude is vital.
The office assistant will work with a team of office professionals to provide support for the Division of Hematology Main Office and personnel. This individual will be responsible for overseeing specific components of daily activities, including:
• Receives, greets and directs visitors to appropriate person or office
• Answers telephones, providing assistance and directing customers to the correct person or office
• Processes and distributes mail
• Accepts deliveries and assists with FedEx or other shipping methods
• Creates and maintains files
• Ensures that Division birthday cards are signed and delivered
• Scans documents and make copies
• Schedules appointments and arranges for meetings – orders food when necessary
• Answers questions about the organization and associated activities
• Assists with word processing, data entry and internet searches
• Maintains office equipment; arranges for service calls as needed
• Manages the Division Office Calendar
• Fills out faculty leave time and obtains signatures
• Keeps tabs on discretionary account balances
• Invoice tracking and payments
• Coordinates other special projects as needed
The office assistant in this position is expected to learn the department’s policies and procedures and is required to develop a working knowledge of university and department organizations and procedures in order to answer and assist staff and visitors.
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
•Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred.
• Familiarity with Microsoft Access, PowerPoint and the ability to learn new computer programs quickly is preferred.
• Demonstrated superior organizational and communication skills desired.
• Must be punctual, dependable, professional, and a team player.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.