Job Information

University of Utah Office Assistant in Salt Lake City, Utah

Open Date 11/23/2021

Requisition Number PRN11905N

Job Title UU Student - Library

Working Title Office Assistant

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Applicants MUST be available the lunch hour of Monday-Friday, 12pm-1pm for consideration. Additional hours will be scheduled based on availability, not to exceed 19 hours a week.

Applicants MUST also be available and willing to work semester and holiday breaks.

To be considered for the position, applicants must submit a brief letter of interest, resume, and Spring Class Schedule confirming the hours noted above. Position is open until filled.

Is this a work study job? No

VP Area Academic Affairs

Department 00790 - Marriott Library - Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $11.00

Close Date

Job Summary

Be the first smiling face our guests see on their way to meet with our dean, associate deans, and/or directors on Level 5 of the Marriott Library. If you have a cheerful and professional appearance, enjoy light clerical duties and a business-like atmosphere, please apply!

The successful applicant will be involved in a variety of library-related duties including answering online chats, assisting patrons with navigating the library website, stuffing gift bags, distributing information, updating directories, making copies, scanning documents, keeping the conference rooms clean, and assisting with catered events. This position will provide a behind-the-scenes look at the business-side of the library and the quieter corners found within it.

Responsibilities

- Receive, greet, and assist visitors and other library employees in a professional, warm and friendly manner

- Answer telephones, provide assistance, and direct calls to other individuals/departments

- Answer basic informational questions about the organization and its activities

- Serve as the first point of contact for patrons using the Library’s online chat service

- Order or pick up and distribute office supplies

- Assist with typing, copying, scanning, fax, word processing, data entry, filing and mass mailings

- Maintain the reception, kitchen, general workroom and conference room areas

- Assist with catering setup and cleanup for admin suite events

- Schedule appointments, rooms, and meetings as requested

- Complete select projects that may include transcription, basic website updates, or cataloging searching

- Other tasks as assigned

Minimum Qualifications

Must be a current University of Utah student enrolled 6 undergraduate credit hours or 5 graduate credit hours during the fall and spring semesters.

For the Library to be able to appropriately monitor hours worked, part-time employees are generally asked to restrict their work with the University of Utah to Library employment only, unless an exception is granted.

Six month clerical or customer service experience.

Demonstrated human relations and effective communication skills.

Preferences

- One year full-time customer service experience, clerical or secretarial experience, or equivalency

- Adept using the Internet and relevant software applications, ie. Microsoft Word, Excel, and Outlook

- Effective teamwork, interpersonal and verbal/written communication skills

- Perform well under pressure and maintain a calm demeanor

- Adapt to a changing environment

- Prioritize and organize tasks effectively

- Dress and present oneself in a professional manner

- Pre-knowledge of library services helpful

- Priority given to students with awarded Federal Work Study Funds

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.