University of Utah Office Assistant (Work-Study) in Salt Lake City, Utah


Open Date 09/18/2018

Requisition Number PRN08542N

Job Title Office Assistant

Working Title Office Assistant (Work-Study)

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 10

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary


Is this a work study job? Yes

VP Area Academic Affairs

Department 00161 - College of Education-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 13.00

Close Date

Job Summary

Assists the program director with logistical, website, and social media support for the African American Doctoral Scholars Initiative (AADSI), the Black Cultural Center (BCC), and the Black Graduate Student Association (BGSA).


1. Works with program director to determine curricular, workshop or event needs.

2. Works independently to schedule logistical arrangements forAADSI,BCC, andBGSAworkshops and events.

3. Works with program director to update theAADSIandBGSAwebsites and social media.

4. Works withOEDwebsite developer to assist program director with initialBCCwebsite content and social media.

5. Sends emails to faculty, students, and staff on behalf of the program director.

6. Schedules appointments and arranges for meetings, as needed.

7. Answers questions about the organization and associated activities, as needed.

8. Meets regularly with program director to ensure tasks are understood and being accomplished.

9. Keeps program director updated regarding task completion.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Must be approved for work study funding.

Must have working knowledge about how to update websites. Demonstrated organizational, technical and effective communication skills required. Ability to self-motivate and work independently are required.

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.