Job Information

University of Utah Office Assistant (Work-Study) in Salt Lake City, Utah

Open Date 06/02/2016

Requisition Number PRN05753N

Job Title Office Assistant

Working Title Office Assistant (Work-Study)

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 15-19

Full Time or Part Time?


Work Schedule Summary

Flexible within the Monday-Friday, 8 am to 5 pm work week.

Is this a work study job? Yes

VP Area Academic Affairs

Department 00173 - Programs



Type of Recruitment External Posting

Pay Rate Range $10.00

Close Date

Job Summary

Provides office support in Continuing Education and Community Engagement’s Professional Education office performing complex office duties that requires independent thinking and problem-solving, working with customers to help them meet their professional development goals, and compiling course materials for students.

Do you want to work with a great team? Do you want to be a part of a fun, energetic, fast growing department? Do you want to look forward to coming to work?

Then come join the Professional Education Department Team!


1.Assembles Course Materials for students.

2.Assists with marketing, social media, and email campaigns.

3.Enters leads into CRM database and informs outreach staff about “hot” leads.

4.Helps clean up and merge marketing lists as acquired.

5.Assists with outreach/sales efforts for certificate programs and courses.

6.Assists with writing course descriptions.

7.Assists with obtaining GI Bill approval for programs.

8.Maintains wait lists for classes with full enrollment.

9.Assists with documenting course evaluations.

10.Assists with data entry in support of course scheduling processes.

11.Completes standard office duties such as emailing, photocopying (including instructors’ course materials/binders) and filing.

12.Creates certificates for students completing programs.

13.Assists with organizing and archiving documents and materials.

14.May have to periodically attend Education Fairs on behalf of ProEd and may need to deliver flyers and marketing packets to community.

15.Assists with other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Strong organizational skills, people skills, and good handwriting skills required. The ability to multi-task, use Microsoft Office programs, and a thorough knowledge of University procedures is required.

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.