Job Information

University of Utah Office Assistant - Work Study in Salt Lake City, Utah

Open Date 04/23/2021

Requisition Number PRN11110N

Job Title Office Assistant

Working Title Office Assistant - Work Study

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Is this a work study job? Yes

VP Area President

Department 00323 - Women's Resource Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 9.62 to 17.31

Close Date

Job Summary

Works with students, staff, faculty and the public. Demonstrates confidentiality in all areas, is sensitive to others’ needs while being understanding and helpful. Provides secretarial and administrative office support. Performs a variety of clerical duties, often of a routine and repetitive nature. Attention to detail is a critical.

Responsibilities

1. Must be a professional and public face for the Women’s Resource Center ( WRC ) and The University of Utah

2. Answers, screens, routes and takes messages for incoming telephone calls

3. Greets and directs visitors, requests they complete an entry assessment

4. Enters information into the assessment system regarding all calls and emails.

5. Answers questions about the organization and associated activities

6. Provides administrative support to supervisor or department including running errands, printing, filing, copying, collating, stapling, and assisting in any way to help the office.

7. Assists with accounting functions including reconciliations, report preparation, and data entry

8. Establishes and maintains confidential and other files

9. Become familiar with the department’s mission, policies and procedures, have working knowledge of other University departments and community organizations in order to answer and assist staff and visitors

10. Gathers and assembles various information for presentations, events, and tabling

15. Reliable/dependable: arrive at work on time, with regular attendance, stays focused on work during their shift

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Essential Skills and Characteristics

• Friendly, cooperative, and positive.

• Enjoys working as a team member and has good communication skills.

• Can work independently and in collaboration with others.

• Demonstrates the ability to follow direction, think independently, solve problems within department and University policies, and to collaborate with campus and community partners.

• Willing to ask for help and dedicated to learning.

• Quickly corrects mistakes, informs those who may be affected, learns, and moves on

• Accepts accountability, is committed to doing a great job, and can complete tasks on deadline.

• Organized and detail oriented.

• Able to multi-task.

• Excellent telephone and customer service skills.

• Effective verbal and written communication skills.

• Proficient in the use of a PC computer, Windows, and Microsoft Office programs including Word, Excel, and Outlook. Ability to learn new programs and functions quickly.

• Customer service and office experience.

Special Instructions Summary

Please write a short 250 word essay. Cite a controversial issue across American college campuses and your perspective

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.