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University of Utah Medical Secretary in Salt Lake City, Utah


Open Date 11/22/2017

Requisition Number PRN15768B

Job Title Medical Secretary

Working Title Medical Secretary

Job Grade UGR

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary



VP Area U of U Health - Academics

Department 00261 - Otolaryngology

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 14.00-22.00

Close Date

Open Until Filled Yes

Job Summary

Provides secretarial and administrative support in a hospital, clinic or laboratory environment.

As a patient-focused organization, the University of Utah Health Sciences exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. The Health Sciences Center seeks faculty and staff who are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission.


1. Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments.

2. Provides support for Facial Plastic & Reconstructive Surgery Program.

3. Patient interaction and good people skills are needed.

4. Will provide price quotes to patients and coordinate patient experience through the appointment process.

5. Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.

6. Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.

7. Schedules patients for laboratory tests, medical examinations and consultations.

8. Prepares and maintains accurate and orderly patient medical records.

9. Arranges or assists in arranging patient transportation.

10. Assists patients, patients’ families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.

11. Obtains pre-certifications as required by patients’ health care plan or managed care provider when needed.

12. Enters data intoIDX, Allegra, Powerchart and Ormis and other word processing and spreadsheet software.

13. Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.

14. will be required to travel between clinic locations.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency and four years secretarial experience or equivalency required; knowledge of medical terminology; strong word processing and spreadsheet software skills; demonstrated organizational, human relations, and effective communication skills also required. Successful completion ofIDXScheduling,IDXRadiology, Powerchart, ORmis and Allegra training may be required within a department-specific hiring date.

Preferred: Two years of experience in a hospital, clinic or laboratory setting. Patient registration or related experience also preferred.

This position is not responsible for providing patients care.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.

We protect our patients, coworkers, and community by requiring all patient care employees to be immunized according to CDC standards. All patient care employees must receive the following vaccinations:




•2-step TB

•Annual Influenza

•Hepatitis B for some jobs

Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

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