Job Information

University of Utah Medical Secretary in Salt Lake City, Utah


Open Date 05/03/2022

Requisition Number PRN30432B

Job Title Medical Secretary

Working Title Medical Secretary

Job Grade UGR

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday, 8:00 AM-4:30 PM

VP Area U of U Health - Academics

Department 01455 - Dermatology Clinical Hpp

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 17.00-22.31

Close Date

Open Until Filled Yes

Job Summary

Provides secretarial and administrative Dermatopathology office support. Performs a variety of pathology-related duties in accordance with specific instructions and established work procedures, typically under close supervision. These include medical transcription, pathology case accessioning, interaction with ARUP and Huntsman Cancer Hospital departments and labs, stain and testing orders, and client services phone calls. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature, with a high level of accuracy and consistency.


Essential Functions

1. Provides administrative support to supervisor or department.

2. Fields client-services calls for the office and lab.

3. Accessions cases into the laboratory system and orders stains and testing as needed.

4. Transcribes Dermatopathologist dictation into patient cases.

5. Tracks and logs all incoming/outgoing slides and blocks.

6. Communicates regularly with ARUP and Huntsman Cancer Hospital teams.

7. Filing paperwork and slides.

8. Provides additional general office support for Dermatopathologists as needed.

Problem Solving

· Ability to perform the essential functions of the job as outlined above.

· Demonstrated organizational, human relations, and effective communication skills.

· Knowledge of medical terminology.

· Strong word processing and spreadsheet software skills.

· The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.

· Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.

· Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.


Employee must be able to meet the following requirements with or without an accommodation.

· This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Minimum Qualifications


Two years of secretarial experience, or equivalency.

Successful completion of medical software training may be required by a certain date within some departments.


Two years of experience in a hospital, clinic or laboratory setting.

Patient registration or related field experience.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.