Job Information

University of Utah MD-PhD Program Coordinator in Salt Lake City, Utah


Open Date 11/20/2023

Requisition Number PRN36982B

Job Title Graduate Student Coord I

Working Title MD-PhD Program Coordinator

Job Grade D

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01532 - MD/PHD Program

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 38,300 to 55,000

Close Date

Open Until Filled Yes

Job Summary

The MD-PhD program is a broad and dynamic graduate training program with the primary goal of preparing students to become exceptional physician-scientists. The MD-PhD Program Coordinator will play a key role in carrying out the administrative needs of this program. The scope of the position will include the MD-PhD program, the portfolio of NIH funded Individual Fellowship (F30) grants, and the Medical Student Training Program (T32). Ideal candidates will be self-motivated, well organized and personable individuals ready to work closely with students, faculty, office colleagues and Program administration. The candidate must be professional, detailed oriented and have excellent communication and interpersonal skills to manage the numerous and varied tasks of the position. Specific details of position responsibilities are listed below.



1. In coordination with program leadership, collect and summarize surveys and other data from students and faculty members to maintain accurate and up to date program records.

2. Coordinate MD-PhD program recruitment activities including communication, setting up interviews, arranging faculty contacts, travel arrangements and managing incoming supporting documents.

3. In collaboration with peer Program Coordinators make arrangements for visiting faculty or invited speakers including travel, hotel, meeting space, honorariums, advertisements, and schedule.

4. Performs clerical support, including scheduling appointments, preparing payments, participating in program meetings, transcribing minutes, responding to phone calls, and email correspondence.

5. In coordination with Program Manager, plan and execute formal and informal events for MD-PhD program.

6. Support the portfolio of Individual Fellowship (F30) grants and the Medical Student Training Program Grant including:

a. Processing appointments and terminations,

b. Coordinate with trainee home departments to ensure proper transition of payroll records, benefits, and tuition

c. Work with departmental administrators on financial reconciliations to ensure compliance and complete monthly reviews of financial transactions

d. Aid students and mentors in the preparation of annual progress reports

7. Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.