University of Utah Marketing/Communications Specialist in Salt Lake City, Utah
Open Date 03/08/2018
Requisition Number PRN16565B
Job Title Marketing/Communications Specialist
Working Title Marketing/Communications Production Coordinator
Job Grade E
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
VP Area U of U Health - Academics
Department 00972 - Advancement-Univ Utah Health
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $39,300 to $47,000
Open Until Filled Yes
The Production Coordinator independently coordinates the day-to-day aspects of events and communication work assignments. This person provides excellent support and customer service in assessing and responding to daily requests for drafting, editing, design, and production of a wide range of communications and publications. They implement procedures and practices in monitoring a high volume of projects and—through project management software—assigning them to team members then tracking progress and ensuring completion. In addition, the Production Coordinator will track incoming data results (e.g. campaign impressions, open rates, event RSVPs) from a variety of sources and package reports for the team and stakeholders.
•Provide administrative support to the Director of Communications and the Strategic Engagement Team.
•Monitor project management software daily.
•Communicate effectively and maintain positive, courteous, supportive, and professional working relationships—with an eye towards providing superior customer service for our clients.
•Open new requests, communicate with clients to ensure project details are defined, and assign a step-by-step schedule.
•Coordinate with team members to assign tasks and problem solve scheduling conflicts.
•Provide status reports at weekly project meetings.
•Collect data and create reports from project and event management software—including campaign performance and RSVPs.
•Consult with supervisor to solve problems and expedite important urgent deadlines.
•Work closely with the procurement department to ensure that the University’s policies and procedures are adhered to.
•Work with contractors and vendors to ensure that they are able to complete their projects on time.
•Contribute to the customer service-oriented atmosphere within the department.
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Bachelor’s degree English, Journalism, Communications, or related field plus 3 years of related experience, or equivalency; excellent technical writing and verbal communication skills; familiarity with a variety of computer software; project management and strong interpersonal skills; ability to work both individually and in a team setting.
Master’s degree in a related field may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferred: Experience with specific computer systems; skills in interviewing, ad copy writing, editing, photography, web writing, graphic design.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.