Details
Open Date
Requisition Number PRN31031B
Job Title Manager, Program
Working Title Manager, Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F
8am – 5pm
In office and remote work
VP Area U of U Health - Academics
Department 00250 - Psychiatry
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $40,000 - $51,699
Close Date
Open Until Filled No
Job Summary
Academic position providing professional, timely administrative and process assistance to Faculty Manager in fast-paced academic School of Medicine department where team work and professionalism is valued and expected. Attention to detail is important. Training on college system processes and policies provided.
Work includes but is not limited to composing letters, memos, minutes, itinerary schedules, tracking and completing annual faculty admin review projects in Excel and Box, and providing office support and customer service for faculty administrative recruitment and retention processes (hiring, onboarding, review and promotion) that involve over 112 full-time faculty and 190 adjunct faculty who provide clinical care and engage in education and research in the Adult and Child Psychiatry divisions of the Psychiatry department at the Huntsman Mental Health Institute.
Responsibilities
1. Oversees administrative matters regarding the day-to-day operations and procedures of an academic, research or administrative program.
2. Develops and implements unit specific financial goals and performs strategic and tactical planning for the program by establishing short and long range objectives.
3. Prepares or assists in preparing grant proposals, audit reports, protocols, publications and articles.
4. Assesses related training needs and coordinates training programs to meet those needs.
5. Develops and implements department or program specific policies and procedures.
6. Serves as department representative in addressing issues and questions related to the programs, which may include representing the department on various committees.
7. Forecasts, prepares or directs the preparation of the program budget and monitors expenditures. Negotiates terms of contracts and/or service agreements.
8. Stays abreast of legal or other related changes impacting the program and makes recommendations for improvement and compliance.
9. May develop systems and maintain records to support and advance the program.
10. May supervise subordinate staff.
Candidate should be comfortable writing direct, professional email correspondence to faculty, sometimes on behalf of department leaders.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus two years of related experience or equivalency. Demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
A list of references is highly desirable. Prior experience working in an academic setting is preferred. Writing, Zoom/remote work experience, and strong communication and customer service skills a plus.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
