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Job Information

University of Utah Manager, Finance and Administration in Salt Lake City, Utah

Open Date 01/28/2021

Requisition Number PRN25180B

Job Title Financial Analyst

Working Title Manager, Finance and Administration

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday

VP Area Academic Affairs

Department 00072 - Pioneer Theatre Company

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $47,000 to $69,000

Close Date

Open Until Filled Yes

Job Summary

Pioneer Theatre Company ( PTC ) is seeking an experienced professional who can serve as its next Finance & Administration Manager.

Under minimal supervision, this position will be responsible for planning, organizing, managing and/or controlling all aspects pertaining to the accounting and finance functions of PTC . Areas include (but are not limited to) internal and external customer service; staff and financial management operations; invoicing; payroll; purchasing; P-card administration; collections and credits; budgeting; expenses; fiscal reporting; profitability; allocations; and taxation. This position acts as a catalyst to ensure continuity and quality of service and care to PTC , its partners, and its patrons.

This position is considered Category I: Mandatory and required on campus to support on-site operations. Employees hired into this category will typically be required to be physically located at the SLC campus if they are healthy and without COVID -19 symptoms but may have some flexibility depending on department needs.

Responsibilities

1.Works with Managing Director in setting short and long-term budget and financial planning, estimating budgetary requirements for staff, space and equipment planning, and implementing special projects and policies.

2.Manages the development and implementation of financial goals and objectives, forecasts staffing, capital and operating budget needs in evaluating and reporting on market sensitivity, financial analysis, space utilization review, staff performance evaluation, etc. Forecasts, develops and implements policies and procedures in the areas of finance, staff management and budgetary goals and objectives that are consistent with University of Utah’s policies.

3.Tracks and manages compilations of data used to prepare budgets, accounts, coordinating appropriations while balancing University fund requirements and executes all required University accounting paperwork and processes, including year-end adjusted trial balances, journal entry transfers, purchase card reallocations, and the maintenance of personnel and non-personnel records for the theatre.

4.Responsible for the timely and accurate input of payroll information for full-time and part-time staff, including the theatre’s actors. In particular, must process payroll information for the timely weekly pay of Equity actors employed by PTC .

5.In partnership with the Managing Director, negotiates and executes all union contracts, pension and health weekly reports, and other required paperwork related to the employment of Equity actors.

6.Serves as chief liaison with the various theatrical unions (Actors Equity Association, United Scenic Artists, Stage Directors and Choreographers) in the filing of contracts and paying of pension and health contributions.

7.Works with the theatre’s independent auditors and University internal auditors to provide documentation necessary for the completion of audits.

8.HR liaison for PTC employees and the University’s HR services

9.Processes payments through Accounts Payable

10.Inputs budget information into the University’s budget system, EPM

11.Submits Personnel Action Forms (ePAFs) for PTC employees (in the case of new hires, job changes, pay increases, etc.), as well as increases fiscal-year increases through DMU .

12.Manages departments’ budgets, estimates budgetary requirements for special projects and oversees purchases and inventory.

13.Participates in University-wide committees to establish customer service standards and administrative plans and policies.

14.Develops departmental strategies consistent with the assigned departments continuous quality improvement program.

15.Ensures competency of staff through the development and/or presentation of educational programs and through on going staff performance evaluations.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Accounting, Healthcare Administration, or a related field or equivalency; plus two years of related experience. Also required are a thorough knowledge of established accounting principles and practices; spreadsheet and database skills; knowledge of statistics and demonstrated analytical,problem solving, human relation and effective communication skills required.

An advanced degree, such as a Master’s of Business Administration, is preferred. Certain positions may require familiarity with hospital billing systems, Medicare and insurance reimbursement regulations, etc.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

MBA in accounting

An excellent understanding of finance, accounting principles, and budgeting

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

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