University of Utah Manager, Administration in Salt Lake City, Utah


Open Date

Requisition Number PRN16748B

Job Title Manager, Administration

Working Title Special Assistant to the CIO

Job Grade F

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00332 - University Infor. Techn. UIT

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 47600 to 90400

Close Date

Open Until Filled Yes

Job Summary

The Special Assistant to theCIOworks in a variety of roles throughout the organization to carry out the strategic mission of University Information Technology. This position is directed by theCIO, and tasks include but are not limited to strategic planning, overseeing IT governance processes, collaborating withUITand University leadership on IT projects and initiatives, identifying and/or solving problems, organizing IT leadership meetings and activities, and performing oftentimes complex communications functions as required. This position does not have supervisory duties but works closely with the IT leadership team.


1. Strategic planning: Collaborates with theCIOon the creation and preparation of strategic documents and presentations for internal and external audiences, including Board of Regents, Board of Trustees, University executive leadership, legislative leaders, IT leadership and others. Examples include research, policy writing, strategic planning, and presentations.

2. Partnership and teamwork: Works closely with IT directors and staff, campus stakeholders, and others on a variety of projects and initiatives as determined by theCIO. May attend meetings in place of theCIO, or otherwise act or communicate on behalf of theCIO, as required.

3. IT governance: Coordinates, facilitates and supports the campus IT governance process, including assisting governance committees and chairs, attending and taking minutes for all meetings, maintaining public- and private-facing online materials, and ensuring information and decisions flow to the proper channels.

4. Leadership coordination: Maintains weekly IT leadership meeting agendas and minutes, including compiling topics and informational materials, coordinating guest speakers, and following through on action items. Also performs the same tasks for Utah System of Higher EducationCIOmeetings.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.