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University of Utah Lab Liaison Assistant in Salt Lake City, Utah

Open Date 02/25/2020

Requisition Number PRN23307B

Job Title Spv, Lab Support

Working Title Lab Liaison Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8am- 5pm.

VP Area President

Department 01214 - HCI Research Admin Dept

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.19 to 28.08

Close Date

Open Until Filled Yes

Job Summary

Supervises daily operations of laboratory equipment preparation and maintenance.

Responsibilities

Signage:

•Prepares, updates and hangs bench/desk labels HCI -RN & HCI -RS lab areas

oSpatially locating bench/desk assignments

oCreate/updates/maintains lab desk labels from existing templates

oCreates/updates/maintains lab bench end cap signage (bi-annually) from existing templates

oRegularly works with lab staff to determine discrepancies/updates as needed

Provides updates to Lab Liaison to update master space maps

•Hangs radiation identification signs outside lab space in HCI -RN & HCI -RS

oUnder Lab Liaison supervision/authorization by Radiological Health

•Posts Out of Order and other signage on shared lab equipment as needed

Computer Related:

•Familiar with both PC and MAC operating systems

•Utilizes Microsoft Office programs for signage, inventories, and presentations

•Utilizes Adobe to create/modify pdf documents

•Communicates clearly with Supervisor and lab/admin staff via email

•Accesses HCI Applications for inventory identification purposes

•Utilizes HCI Request systems for Facilities and other HCI service requests

•Monitors Sensaphone.net website daily for alarms

oTrains lab Supervisors/Users

oUpdates Sentinel training modules on Lab Resources website

•Checks Sensaphone email throughout the day for requests/questions

Sensaphone Sentinel (Temperature monitoring devices):

•Maintains master list for 40 Sentinel units (FY20) HCI -RN & HCI -RS

oSentinel ID & Location

oCreates/Maintains/Updates User contact names, phone numbers, and emails

oCreates/Manages/Updates Sentinel User groups

oAdds/Removes User Groups to Loaners as needed

•Sentinel install preparation

oLocates freezer(s) and/or User(s)

Creates/hangs labels to identify Sentinel/freezer

oIdentifies locations for new Sentinels, including power and data

oDevelops install paperwork for outside vendor

oWorks with outside vendor to prepare quotes, schedule of installs, and building access

•Updates Sentinel contact database

oReviews training emails, Emergency Contacts Lists, and works directly with lab staff for confirmation of personnel contact information

oUpdates list as needed throughout the year

•Annual testing and documentation of Sentinel equipment status

oVerifies equipment function on Sensaphone.net daily

oWorks with labs using Sentinels to confirm contact lists annually

•Maintenance

oIdentifies/troubleshoots issues and may complete minor repairs (electrical)

oInstalls/replaces temperature probes as needed

Equipment Inventory:

•Assists with shared equipment inventory lists

oWorks with Inventory Clerk to update location and retirement requests

oAssists with redistribution lists, assignments, and equipment moves

oMonitors ‘Garage Sale’ inventory list for Lab Resources website

oReviews and physically identifies capital and non-capital equipment under the General Research custodial group (quarterly)

General Research manages over 200 pieces of tagged inventory

•Contacts vendors for service contract related repairs/PMs

oWorks directly with labs to determine problem

oRequests quotes if equipment is not under service contract

oSchedules repairs with vendors and affected labs

•Assists with annual University of Utah freezer insurance inventory and Risk Management inventory for HCI -RN & HCI -RS

o HCI research buildings contain over 200 insured freezers (FY20)

o HCI -RN & HCI -RS contains more than 350 total freezers (FY20)

Lab Onboarding/Departures:

•Assists with lab closure procedures

oIncluding: redistribution and/or proper disposal of chemical/biohazard/lab equipment

•Assists with incoming lab procedures

oIncluding: working directly with the PI with regards to space planning, signage, training, HCI contacts and policies, and U of U contacts and policies

Miscellaneous:

•Meets with vendors/installers for badge access for lab equipment repairs/installs or meeting room access

•Works with HCI Facilities for lab related work orders

•Daily operation and maintenance of Still and DI water bottles, including using commercial sterilizer

•Thinking outside the box and troubleshooting problems daily

•Employee is expected to have effective communication with direct Supervisor and upline Supervisors.

•Employee is expected to provide considerate customer service to all HCI staff and outside vendors/suppliers.

•Employee is expected to have respectful interactions with Supervisors, colleagues/teams, lab members, administrative staff, and outside vendors/suppliers.

•Employee is expected to follow safety protocol for tasks and perform hazardous tasks regularly with minimal/no injuries.

•Employee is expected to demonstrate attention-to-detail by taking care to focus on tasks at-hand to avoid waste, error, or injury.

•Employee is expected to manage time and workflow appropriately by regulating personal breaks, lunches and end of day tasks.

•Employee must able/willing and able to wear PPE (lab coats, gloves, safety glasses)

•Employee must be able/willing to get on, off, and work on a step ladder

•Employee must able/willing to work with hazardous chemicals. PPE will be provided to minimize exposure.

•Employee must be able/willing to work in an areas housing chemicals and biohazards. PPE will be provided to minimize exposure.

•Employee must be able/wiling, with assistance, to shift/move large equipment like freezers and other lab equipment.

•Employee must be able/willing to lift up to 30 pounds and push a cart weighing 50 pounds.

•Employee must be able to stand/sit for long periods.

•Employee must be able to traverse/navigate both buildings daily.

•Employee must be comfortable working in confined spaces for short periods.

•Employee may be occasionally exposed to environmental elements (loading dock/storage room, cold and warm rooms). PPE will be provided to minimize exposure.

•Employee may be exposed to loud equipment/environments and odiferous substances. PPE will be provided to minimize exposure.

Minimum Qualifications

High School Diploma, or equivalency, and three years related experience required. Strong customer service skills preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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