University of Utah Jobs

Search for careers

Job Information

University of Utah HR Assistant - Work Study in Salt Lake City, Utah

Open Date

Requisition Number PRN10843N

Job Title Human Resources Assistant

Working Title HR Assistant - Work Study

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 15 to 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

15 to 19 hours per week, within M-F 8-5. Shifts will be at least 3 hours in length (eg 9am to 12noon or 1pm to 4pm). Can be somewhat flexible, based on school schedule.

Is this a work study job? Yes

VP Area President

Department 00410 - Human Resources

Location Other

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 15.19

Close Date

Job Summary

This job posting is only available to currently enrolled University of Utah students who have been awarded a Federal Work-Study Award for the current year.

This position performs a variety of Human Resources transactional and support tasks. The primary responsibility is meeting with new hires to process their Form I-9, which verifies that an individual is eligible to work in the United States. HR Assistant will be trained on the process, and will need to become a subject matter expert on the process. Attention to detail, accuracy, problem solving, and resourcefulness are desired for this position.

The job requires meeting with new hires, in person, at the HR office downtown. Social distancing protocols have been put in place. Employees must complete a safety training and sign an attestation about workplace health, safety, and behavior. Employees much wear a face covering at work.

As a student employee, you’ll gain valuable work experience in the field of Human Resource Management. Incumbents will learn about a variety of HR areas, including (but not limited to) Employment Services, HR Solution Center, Recruitment, and Business Intelligence/Compensation.

This is a time limited position, that will last through Spring semester 2021. The job may be extended into Summer semester 2021, based on budget and need.

Responsibilities

Primary responsibilities:

- Responsible for processing and completing paperwork with new hires;

- Coordinates timely completion of form I-9 (Employment Eligibility Verification);

- Answers questions related to human resources and the hiring process;

- Replies to incoming e-mail requests;

- Consistently provides excellent customer service;

- Works with accuracy, detail, and maintains confidentiality with high level of integrity.

Other responsibilities (performed when I-9 volume is decreased):

- May perform word processing and completes various types of correspondence;

- Assists in special projects throughout the Human Resources department;

- Support Recruitment, including posting jobs, responding to candidates, and transactions in the online job applicant tracking system;

- Support Employment Services, including processing forms and monitoring email;

- Support HR Solution Center, including file room support, data entry, and benefit support;

- Support Business Intelligence/Compensation, including website clean up,

audits, and a variety of transactional support.

Minimum Qualifications

This job posting is only available to currently enrolled University of Utah

students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work- Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Two years of general office experience or equivalency; familiarity with general office equipment; and demonstrated organizational, computer, human relation and effective communication skills required. This position has no responsibility for providing care to patients. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Must demonstrate advanced knowledge of general office skills and equipment and personnel policies and procedures. Data entry experience is preferred. Previous experience in a Human Resources office is preferred. Bilingual preferred.

Special Instructions Summary

The job application has a section asking for “Available Work Schedule” and “Other Special Schedule.” Please thoroughly complete this section, taking into consideration your school schedule during Spring semester 2021. Please also provide your University of Utah identification number is the appropriate field on the application.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: “employment@utah.edu” or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: “oeo@umail.utah.edu” .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

University of Utah logo
University of Utah logo
DirectEmployers