Job Information

University of Utah Grants/Contract Officer in Salt Lake City, Utah

Open Date 09/03/2021

Requisition Number PRN27568B

Job Title PS Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 01167 - HCI Clinical Trials Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 60000

Close Date

Open Until Filled Yes

Job Summary

Huntsman Cancer Institute ( HCI ) is an Equal Opportunity Employer committed to hiring individuals whose merit and experience promote a diverse, inclusive, anti-racist workforce and culture.

Each employee has a unique background and life experience. We believe that maximizing diversity fuels the success of our organization. In your cover letter or during your interview, we invite you to share how your background, beliefs, and experience will prepare you to be effective in working in an environment that values diversity and is committed to equity, diversity, and inclusion.

Learn more about HCI’s commitments at and/or contact HCI’s Office of Equity, Diversity, and Inclusion.


Prepares and negotiates budgets and provides financial analysis to HCI Trials Office Management.

  • Analyzes clinical trial protocols to create clinical trial budgets.
  • Develops billing grid/calendar in Oncore (Clinical Trial Management Software)
  • Negotiates budgets with industry sponsors.
  • Meet with Principal Investigators in developing Billing Grid/Calendar regarding study vs standard of care procedures.
  • Coordinates with the Office of Sponsored Projects to ensure timely contract review.
  • Works with research coordinators, physicians, and other departments to resolve financial and logistical clinical trial issues.
  • Recommends and implements unit process improvements.
  • Works with other unit staff to coordinate language in financial and regulatory documents.

Daily: 80%

  • Review Protocol and identify procedures that will be performed for the Clinical Trial.
  • Meet with PI to determine procedures that are SOC versus Study.
  • Prepare Internal budget
  • Prepare Billing Grid/Study Calendar in Oncore
  • Negotiate budget with Sponsor
  • Liaison with OSP for awarding Sponsor Contracts
  • Meet with coordinators to ensure Oncore calendar is working properly

Miscellaneous: 20%

  • Attend semi-monthly new study prioritization meetings
  • Attend Oncore training sessions
  • Attend Phase I MDG Meeting weekly
  • Prepare Financial folder for post award staff
  • Miscellaneous projects as assigned

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  • Familiarity with clinical trial processes and University accounting systems. Will train a motivated, detail-oriented candidate with medical setting or other relevant experience.
  • Medical billing and coding experience, helpful but not necessary

Bachelor’s degree in Business, Accounting, Healthcare Administration, or a related field plus four years of experience. Also required are budgeting and spreadsheet (Excel) skills and demonstrated analytical, problem solving, human relation and effective verbal and written communication skills. This position has no responsibility for providing care to patients.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.