University of Utah Grants/Contract Officer in Salt Lake City, Utah
Open Date 02/04/2020
Requisition Number PRN23088B
Job Title PS Grants/Contract Officer
Working Title Grants/Contract Officer
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? Yes
Standard Hours per Week 40.00
Full Time or Part Time? Full Time
Work Schedule Summary
Monday through Friday
VP Area U of U Health - Academics
Department 00237 - Nephrology
City Salt Lake City, UT
Type of Recruitment Internal to the University
Pay Rate Range 39300 to 55000
Open Until Filled Yes
This position assists Principal Investigators in their Department/College by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects ( OSP ), Institutional Review Board ( IRB ), Institutional Animal Care and Use Committee ( IACUC ), the Office of the Vice President and Research, and other campus entities as necessary.
Provides expertise and guidance regarding the submission of grant and contract proposals to faculty principal investigators (P.I.), departmental administrators and other support staff; determines the proposals adherence to funding agency and University of Utah policies, guidelines and procedures. Processes awards for successfully funded grants and contracts. Obtains approval of P.I. for any deviations or special conditions from original application.
Coordinates activation of new account numbers with the office of Research Accounting. Provides assistance to expedite continuation awards for faculty principal investigators. Provides expertise to minimize audit disallowances caused by inappropriate expenditure of funds as directed by agency and institutional policies. Assists federal and state auditors in policy interpretation of agency requirements. Maintains a current knowledge of expanding and changing federal, state and University laws and requirements governing externally funded grants and contracts.
After completion of the awarded project, assures compliance with agency requirements regarding final reports, both technical and financial, equipment inventory, and other essential closing documents. Assists departments and P.I.’s in the design, preparation and budget computations for grant and subcontract applications; and in the completion of research proposals being submitted to funding agencies, assuring compliance with all legal and fiscal regulations. May need to oversee transition of newly-funded studies to the study coordinator pool, if needed.
Approves and initiates account budgets for all awards received from funding agencies for sponsored projects and monitors these accounts via agency (including expanded authorities), and University guidelines to ensure funds received are expended according to established federal, state and University regulations.
Monitors compliance with all health and safety review requirements, and submits approvals to funding agency as required. Writes, prepares and monitors all subcontracts issued from prime grants and/or contracts received by the University. Monitors training projects for compliance with required regulations regarding trainees and stipends. Requests additional or supplemental approvals from the agency when required by a grant or contract; i.e. no cost extensions, carry-over of funds, etc. Makes requests from appropriate entities and submits the required documentation for the timely close-out of completed grants and subcontracts.
Serves as a liaison between the P.I. or his/her support staff and other University departments throughout the period of the grant or contract.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.
Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.