Job Information

University of Utah Grants/Contract Officer in Salt Lake City, Utah

Open Date 11/04/2021

Requisition Number PRN28335B

Job Title Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01488 - SVPHS Research Unit

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 45000 to 60000

Close Date

Open Until Filled Yes

Job Summary

This position assists Principal Investigators in their Department/College by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects ( OSP ), Institutional Review Board ( IRB ), Institutional Animal Care and Use Committee ( IACUC ), the Office of the Vice President and Research, and other campus entities as necessary.

This position will be working within the pre-award office for the SVPHS Research Unit. The office is responsible for providing pre-award support for Basic Science Departments within the School of Medicine. The GCO position will work directly with researchers in the departments to prepare research funding applications. This work may include researching and answering questions about sponsor guidelines, being aware of and understanding new grant mechanisms, working with the researcher to create project budgets, assisting with formatting of applications, providing feedback regarding sections of the application, answering questions regarding University of Utah research policies and procedures, monitoring award status, and working with the departments and OSP to get new awards set up.

The SVPHS Research Unit is an inclusive and accessible workplace, whose employees take informed actions to promote equity, diversity, and inclusion within the unit and the health sciences center they serve.

This position is eligible for telework in a hybrid telework & in-person environment.


1. Identifies and communicates potential funding opportunities to faculty principal

investigators (P.I.), departmental administrators and other support staff.

2. Manages multiple projects simultaneously while providing excellent customer service

and meeting deadlines.

3. Coordinates budget preparation and design with faculty for contracts, grants and

subcontract applications.

4. Reviews proposals for completeness and assists with the adherence of required

institutional documentation and deadlines.

5. Maintains a current knowledge of changing institutional policies and federal

requirements governing externally funded grants and contracts.

6. Post-Award management may be assigned based on workload.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.