Job Information

University of Utah Grants/Contract Officer in Salt Lake City, Utah

Open Date 01/11/2022

Requisition Number PRN28939B

Job Title Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01337 - Molecular Medicine Program

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date

Open Until Filled Yes

Job Summary

This position assists Principal Investigators in their Department/College by performing administration and technical functions associated with grants, contracts, and other agreements from external sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects ( OSP ), Institutional Review Board ( IRB ), Institutional Animal Care and Use Committee ( IACUC ), the Office of the Vice President and Research, and other campus entities as necessary.

This position is for a Grant & Contract Officer in the Molecular Medicine Program. The GCO position will work directly with researchers in departments to prepare research funding applications. This work may include researching and answering questions about sponsor guidelines, being aware of and understanding new grant mechanisms, working with the researcher to create project budgets, assisting with formatting of applications, providing feedback regarding sections of the application, advising on University of Utah research policies and procedures, monitoring award status, and working with the departments and OSP on project set up for new projects.

This position is considered Category IIA : Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID -19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement.


Essential Functions:

Work directly with researchers to prepare and submit proposals, which may include the following responsibilities:

· Research funding opportunities and sponsor guidelines

· Create a list of program requirements

· Provide templates and standard language

· Coordinate budget preparation and draft justification

· Assist in obtaining documents such as letters of support, etc.

· Reviews proposals for completeness and adherence to institutional & sponsor guidelines

· Act as a liaison with OSP , departments, and outside institutions

· Support application development through submission portal

· Manage internal proposal requirements – signatures, eProposal, etc.

· Maintains a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts

Essential Skills:

· Manage multiple projects simultaneously while providing excellent customer service and meeting deadlines.

· Ability to work independently, move projects and issues to completion, and demonstrate a service orientation

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Work management skills or work history that includes managing large projects. Experience with managing data, including strong skills in Excel and other data management tools. University of Utah experience, especially familiarity with University of Utah department administration (e.g. budgeting, accounting, payroll, etc.). Research administration and/or grants and contracts experience with NIH and NSF , in particular. A track record of working effectively with investigators and department staff on grants and contracts.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.