University of Utah Grants/Contract Officer in Salt Lake City, Utah


Open Date 06/18/2018

Requisition Number PRN17343B

Job Title Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary


VP Area U of U Health - Academics

Department 00269 - Orthopedic Surgery Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $48,000 to $57,000/Annual (DOE)

Close Date

Open Until Filled Yes

Job Summary

This position assists Principal Investigators in the Department of Orthopaedics by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. This position also serves as a liaison to the Office of Sponsored Projects (OSP), the Office of the Vice President and Research, and other campus entities as necessary. This position will manage day-to-day operations for internal department funding sources as well as assist with both pre- and post-award duties for external grant mechanism. This position works closely with the Grants & Contracts Manager and the Associate Director of Research in order to provide accurate reporting and data to the Vice Chair of Research and the Chair of the Department.


Provides expertise and guidance regarding the submission of grant and contract proposals to faculty principal investigators (PI), departmental administrators and other support staff; determines the proposals adherence to funding agency and University of Utah policies, guidelines and procedures. Processes awards for successfully funded grants and contracts. Obtains approval of P.I for any deviations or special conditions from original application. Coordinates activation of new account numbers with the office of Research Accounting. Provides assistance to expedite continuation awards for faculty principal investigators. Provides expertise to minimize audit non-allowances caused by inappropriate expenditure of funds as directed by agency and institutional policies. Assists federal and state auditors in policy interpretation of agency requirements. Maintains a current knowledge of expanding and changing federal, state and University laws and requirements governing externally funded grants and contracts. After completion of the awarded project, assures compliance with agency requirements regarding final reports, both technical and financial, equipment inventory, and other essential closing documents. Assists departments and the PI in the design, preparation and budget computations for grant and subcontract applications; and in the completion of research proposals being submitted to funding agencies, assuring compliance with all legal and fiscal regulations. Approves and initiates account budgets for all awards received from funding agencies for sponsored projects and monitors these accounts via agency (including expanded authorities), and University guidelines to ensure funds received are expended according to established federal, state and University regulations. Monitors compliance with all health and safety review requirements, and submits approvals to funding agency as required. Writes, prepares and monitors all subcontracts issued from prime grants and/or contracts received by the University. Monitors training projects for compliance with required regulations regarding trainees and stipends. Requests additional or supplemental approvals from the agency when required by a grant or contract; i.e. no cost extensions, carry-over of funds, etc. Makes requests from appropriate entities and submits the required documentation for the timely close-out of completed grants and subcontracts. Serves as a liaison between the P.I. or his/her support staff and other University departments throughout the period of the grant or contract.

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.