Job Information

University of Utah Grants Officer in Salt Lake City, Utah


Open Date 01/08/2024

Requisition Number PRN37353B

Job Title Post-Award GCO II

Working Title Grants Officer

Job Grade E

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8-5 with some flexibility (40 hours, 5 days a week)

VP Area President

Department 00359 - Grants & Contracts Accounting

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $51,000 to $54,000

Close Date 04/08/2024

Open Until Filled No

Job Summary

The department of Grants & Contracts Accounting is looking for a curious detail-oriented person to become a team member in support of the research mission at the University of Utah. This position provides post award central administrative guidance to University faculty and staff while

interacting with outside entities in regard to the financial matters of sponsored institutional research projects. Along with a career filled with purpose and opportunity, the University of Utah offers an excellent benefits package .


1. Prepares, reviews, and finalizes complex financial reports and invoices for submission to sponsoring entities, at an institutional level.

2. Analyzes awards for the creation of projects and associated attributes within the University’s financial system.

3. Provides expert advice, guidance, and training to university departments regarding sponsored awards and appropriate administrative processes.

4. Enforces compliance and ensures consistency with federal and state regulations, University policies and procedures.

5. Collects and prepares all relevant financial information for award close-out.

6. May provide information for audits.

7. Assists in solving financial problems related to the administration of awards.

8. Reviews, interprets, and implements sponsoring agency rules and processes corrections to financial statements.

9. Reviews receivables and pursues collection of problem receivables.

10. Manages various databases and maintains data integrity.

11. Communicates and resolves issues with appropriate funding agencies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience).

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


1. Bachelor’s or Associate’s degree in Accounting, finance, or a related field is preferred.

2. Experience in research administration and sponsored project administration is preferred.

3. Experience in higher education or state government is preferred.

4. A thorough understanding of the rules and regulations associated with federal, state and private grants and contracts in a university environment is preferred.

5. Working knowledge of PeopleSoft software is a plus.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.