Job Information

University of Utah Graduate Student Coord II in Salt Lake City, Utah

Details

Open Date 04/19/2022

Requisition Number PRN30247B

Job Title Graduate Student Coord II

Working Title Graduate Student Coord II

Job Grade E

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00142 - Political Science Department

Location Campus

City Salt Lake City, UT

Type of Recruitment Internal to the University

Pay Rate Range 49,000-55,550

Close Date

Open Until Filled Yes

Job Summary

Advises a diverse population of masters and doctoral graduate students in regards to their academic planning and progress by utilizing professional advising and guidance skills. Interprets and explains university academic policy and procedure to assist students in making decisions concerning personal educational goals leading to graduation.Assists Director of Graduate Studies in planning, coordinating, and administering program curriculum and other policies.

Qualifications

Bachelor’s degree in a related area or equivalency required. Demonstrated human relations and effective communication skills required. Previous experience in an advising, counseling or teaching environment is preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Responsibilities

  1. Essential Functions

  2. Meets with students to provide information and guidance on academic-related issues, such as graduation requirements and exceptions, major exploration, course planning and registration, transfer credit evaluation/substitution or advanced degree requirements.

  3. Facilitates students’ academic progress by evaluating their needs and developing appropriate educational plans. Makes referrals for students who need assistance with overcoming learning obstacles, specialized tutoring, extended or intensive assistance with career decisions or similar needs.
  4. Develops and presents education programs designed to supplement or enhance academic preparedness.
  5. Collects and disseminates information to students, faculty and departments about changes in major requirements or University policies and adjusts advising strategies as appropriate.
  6. Coordinates and/or participates in the advising-related portion of new/transfer student orientation sessions.
  7. Administers tuition benefit and other graduate assistantship benefits for students receiving departmental funding.
  8. Maintains students’ academic files that include a record of the advising activity that takes place during each visit.
  9. Serves on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials.
  10. Coordinates data compilation, statistical reports and correspondence, depending upon the area of assignment.
  11. May supervise lower level advising staff and/or student employees and participate in hiring, training and evaluating those employees.

Problem Solving

Incumbents are expected to possess extensive knowledge about academic programs, policies and procedures and student support services. The ability to be sensitive to the needs of diverse student populations, such as non-traditional and minority students and students with disabilities is a necessity. Incumbents must also be able to interpret student needs and determine when referral to other University resources is appropriate.

Comments

Some travel may be required.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree or equivalent experience (1 year of education is equivalent to 2 years’ experience)

2 years’ of related experience.

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.