Job Information

University of Utah Gay-la Intern in Salt Lake City, Utah

Details

Open Date 12/01/2023

Requisition Number PRN14376N

Job Title UU Student - Other

Working Title Gay-la Intern

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 10 hours/week

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Is this a work study job? Yes

VP Area President

Department 01134 - LGBT Resource Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $11.00/hour

Close Date

Job Summary

LGBT Resource Center ( LGBT RC) empowers lesbian, gay, bisexual, transgender, queer, questioning, intersex, asexual/aromantic (LGBTQIA+) students to grow as leaders and learners by supporting students in navigating university systems, exploring their identities, finding community, and developing as leaders with a social justice lens. We are seeking a student intern who is creative, passionate about making inclusive community spaces, highly organized, and excited to plan events with the potential to make lasting change. The Gay-la Intern leads in planning our largest fundraiser of the year, which supports funding for our student programs and scholarships. This intern will play a pivotal role in creating an engaging, interactive, and impactful Gay-la and they will help us refresh what has been a signature event for LGBTQIA+ community at the U for over a decade.

This paid internship is part-time (10 hours per week) and temporary, lasting January 2024 to June 2024. The intern reports to the Director. There is potential to extend the internship for the 2025 Gay-la for the right candidate.

About Student Affairs

Student Affairs (https://studentaffairs.utah.edu/) is comprised of over 20 departments and is focused on supporting student well-being and success with the ultimate goal of assisting students in discovering their passion, people, and purpose. To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students. As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners.

Student Affairs is committed to the grounding of our programs, procedures, and policies in the tenets of anti-racism and inclusion. We recognize the continued importance of education and accountability that promote equity and social justice. Our expectation is that all employees are engaged in this work to create a welcoming environment that supports the success of both students and staff and ensures they have the opportunity to be fully incorporated into university life.

Responsibilities

  1. Under the direct supervision of the Director, plan and coordinate the annual LGBT RC Gay-la, to be held in Spring Semester 2024 (3/30/24).
  2. Working closely with the Director, manage logistics of event planning, including space reservations, catering, equipment rental, ticketing and table assignments, requesting donations from businesses, space layout to enhance accessibility and interactivity, etc.
  3. Work closely with vendors outside of the university to ensure critical planning deadlines are met and that the necessary items and services are reserved.
  4. Brainstorm with LGBT RC staff and partners ideas for entertainment and engagement.
  5. Book local talent to perform at the Gay-la.
  6. Work with Student Affairs Marketing and Communications to inform the marketing campaign for the Gay-la. Assist in email campaigns and other marketing if needed.
  7. Outreach to campus and community partners to ask for their support of the Gay-la.
  8. Manage and train volunteers to perform essential Gay-la tasks.
  9. Attend weekly staff meetings and regular one-one-one supervision meetings.
  10. Assist with general office duties, such as answering phones and greeting guests, if needed on an occasional basis.
  11. Maintain internal databases of records, contracts, photos, etc.
  12. Other duties as assigned

This job description is not designed to contain or be interpreted as a comprehensiveinventory of all duties, responsibilities and qualifications required of employees assignedto the job.

Minimum Qualifications

  • Candidates must be a currently enrolled student at the University of Utah, either undergraduate or graduate. Must be available to work 10 hours a week from January 2024 to June 2024. This includes academic breaks (summer, fall, etc.), as well as occasional evening and weekend work.
  • A highly organized, self-motivated worker who can stay on task and meet deadlines with moderate supervision.
  • An excellent communicator who will represent the LGBT RC in email, phone, video, and in-person outreaches with campus and community partners.
  • The right candidate will be excited to work with people and enjoy working as part of a team. This position is community-centered and requires someone with skills for collaborating with LGBT RC staff, volunteers, and partners.
  • A creative problem solver who can effectively work with LGBT RC staff to determine how to reimagine the Gay-la in a new format while maintaining what our community has loved about the Gay-la. This includes ideas for virtual events/engagement.
  • Must demonstrate enthusiasm for learning about LGBTQIA+ identities and working with individuals of diverse backgrounds.
  • Must have proficiency in Microsoft Office Suite. Training for essential office programs and tools will be provided. Skills related website editing, video and audio editing, graphic design, and/or Abode Create Suite proficiency are a benefit, but not required.8.Experience in event planning preferred.
  • Experience with customer service or fundraising is a plus.
  • This position is work -study eligible. However, it is open to all students, regardless of work-study status. Preference will be given to work-study eligible students.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.