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University of Utah FYE Program Coordinator in Salt Lake City, Utah

Open Date 02/25/2020

Requisition Number PRN23313B

Job Title Coordinator, Administrative Program

Working Title FYE Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8am – 5pm. Some evenings and weekends may be required.

VP Area Academic Affairs

Department 00009 - Ctr for Ethnic Student Affairs

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $41,000

Close Date

Open Until Filled Yes

Job Summary

The CESA First-Year Experience ( FYE ) Program Coordinator will have responsibilities in the areas of student transition from high school to college, student empowerment through knowledge and self-discovery, and academic skills strategies. The FYE Coordinator will have an abiding concern for, and commitment to, serving the diverse needs of the University community, student development in a learning organization, active promotion of an inclusive environment, and support of divisional programs and goals.

Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.

Responsibilities

1.Serve as the liaison between the Center for Ethnic Student Affairs and the University of Utah’s Office of Admission.

2.Develop and implement programs to support new & incoming FYE students

3.Program administration of the Diversity Scholars Program

4.Work with the Outreach Program Coordinator to create outreach and recruitment material for the Diversity Scholars program

5.Organize and facilitate FYE outreach and recruitment events

6.Work the University of Utah Admissions’ Office to maintain and manage sponsor student applications, files and selection

7.Coordinate with FYE review committee to recruit and select the 2020-2021 Diversity Scholars Cohort.

8.Coordinate communication with potential participants (traditional admit students).

9.Develop summer supplemental support programs for incoming Diversity Scholars student.

10.Serve as the liaison with faculty teaching the Diversity Scholars Classes and pipeline programs

11.Create and Maintain FYE Data & Assessment

12.Recruit, select, train and co-supervise FYE Peer Mentors & Diversity Scholar Graduate Assistant

13.Manage Communication with students (Past and Present Listserv)

14.Maintains students’ academic files that include a record of advising activity that takes place during each visit.

15.Develop, implement and support programs that enhance cultural awareness and education by working with students, other campus offices/departments, and resources within the community.

16.Establish program budget; monitor and approve related expenditures and ensure budget goals are met.

17.Establish and maintain effective collaborative relationships with campus departments, student groups and colleagues.

18.Consult faculty and staff at the University of Utah, as well as with related universities and with the AIRC , BCC , CESA and the LGBT Resource Centers to ensure student success and access to partnership opportunities.

19.Serve on various University committees to initiate change and to resolve issues related to academic services and curriculum requirements.

20.All other duties as assigned.

Problem Solving

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

May be asked to work some Nights and Weekend hours

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Priority consideration will be given to applications submitted by March 16, 2020.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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