Job Information

University of Utah Finance & Business Operations Manager in Salt Lake City, Utah

Open Date 09/03/2021

Requisition Number PRN27562B

Job Title PS Manager, Program

Working Title Finance & Business Operations Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Usual schedule is Monday through Friday 8-5

VP Area U of U Health - Academics

Department 00268 - Neurosurgery

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 35,000 to 45,000

Close Date

Open Until Filled Yes

Job Summary

Oversees some of the financial and business operations functions of the Dept. of Neurosurgery under the direction of the Administrative Director.

This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations. Employees hired into this category will be required to be physically located at the Clinical Neurosciences Center if they are healthy and without COVID -19 symptoms.

Responsibilities

1. Oversees administrative matters regarding the day-to-day operations and procedures of elements pertaining to the department’s academic, research or administrative programs.

2. Assists in the development and maintenance of strategic and tactical planning/reporting for the department related to space and resource utilization including inventory tracking.

3. Prepares or assists in preparing operational and management accounting reports by downloading/inputting data into Excel spreadsheets and creating reports utilizing pivot tables, sorting, grouping, vlookups, etc.

4. Assesses departmental training needs and coordinates training programs to meet those needs.

5. Assists in the development and implementation of department-specific policies and procedures.

6. Serves as department representative in addressing issues and questions related to the department activities, which may include representing the department at meeting or on various committees.

7. Forecasts, prepares or directs the preparation of the department budgets and monitors expenditures. May negotiates terms of contracts and/or service agreements.

8. Performs certain payroll and human resource functions such as creating job postings, arranging interviews, answering employee questions, reviewing/updating time cards.

9. May facilitate the faculty recruitment, onboarding, and promotion processes.

10. May create and submit journal entries.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus two years of related experience or equivalency. Demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Preferences

Significant experience and abilities with creating reports in Microsoft Excel.

Strong understanding of basic accounting principles and financial analysis.

Prior experience with budgeting and inventory tracking.

Ability to communicate clearly and work with people at all levels of the organization.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.