University of Utah Facility Planner in Salt Lake City, Utah


Open Date 07/03/2018

Requisition Number PRN17710B

Job Title Coordinator, Facilities

Working Title Facility Planner

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00193 - Office of SR VP Health Sci

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date

Open Until Filled Yes

Job Summary

The University of Utah Health Sciences campus (HSC) is seeking applications for a Facilities Coordinator for the Senior Vice-President – Health Sciences, Planning Office (SVPHS-PO). This position is part of theSVPHSPlanning team, which provides planning services regarding capital development, and the strategic deployment of space, to support campus requirements. This is a full-time, permanent staff position.

The incumbent supports the work efforts of theSVPHSPlanning Office and is responsible for supporting capital projects, space allocation planning, and relocations as directed by team members. This includes project related documentation such as issue tracking, schedule adherence, purchase and delivery of owner-purchased items, financial reporting, payment processing, and project communications.

The incumbent will also support space capacity/utilization studies to determine the best use and configuration of existing and future space models and assist in the identification of problems, trends or future space needs.

Purpose of the Position:

The Project Planner will assist with capital project development and implementation, relocation planning, and conduct special projects as assigned.


•Provide support for space utilization planning. Work with theSVPHS-PO team to define space tracking/planning metrics; research information to support metrics tracking; compile data and provide basic utilization computations. Conduct space audits. Assist with studying potential to maximize utilization of facilities and forecasting of future needs and requirements.

•Assists in the development of space migration plans and sequencing of moves. Collaborate with internal departments and move coordinators to support project goals. Conducts analysis and review of affected work area(s) to ensure that current location(s) and space availability at destination location(s) is reflected accurately.

•May organize and schedule work activities for multiple concurrent projects.

•Interfaces with various university service providers such as Facilities, Information Technology and Purchasing as well as design and construction teams to accomplish project goals.

•May attend client/project meetings, draft meeting minutes and schedule adjustments. May conducts interviews and discussions with client(s) to gather, coordinate and synthesize project requirements.

•Supports post-occupancy reviews to ensure deliverables were executed and client’s expectations were met.

•May assist in special projects of varying complexity, as needed, and perform other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency required (2 years related work experience may be substituted for 1 year of education). Three years directly related experience to either space/occupancy planning, relocation planning, interior design/architecture and/or capital project management. Equivalent combination of education and experience may be considered.

Experience with Microsoft Office suite of tools including Excel, Word and PowerPoint.

Ability to read and understand architectural floor plans and conceptual schematic space plans and programs documents. Demonstrated knowledge of architectural design and construction delivery principles.

Must have strong interpersonal, customer service, and communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Ability to speak effectively before small groups.

Ability to be an innovative thinker.

Work experience in an academic medical, higher education, or healthcare environment.

Previous experience with and Integrated Work Management System, such as Archibus.

Experience managing multiple projects concurrently and working cross-functionally with other internal and external organizational entities.

Ability to consult effectively and provide excellent customer service to all levels of internal and external customers, developing relationships and building trust.

Good written and oral communicator, with the ability to effectively present information.

Able to work independently, exercise skilled judgement in resolving problems and researching requests. Ability to adapt to changing needs and requirements and perform other related duties as assigned.

This position involves sedentary to light work and may exert up to 10 pounds of force occasionally in an office setting. While visiting a construction site, the incumbent may be exposed to hazards such as noise, vibration, or atmospheric conditions. Some travel to local sites may be required.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.