University of Utah Executive Secretary in Salt Lake City, Utah
Open Date 11/16/2018
Requisition Number PRN18944B
Job Title Executive Secretary
Working Title Executive Secretary
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
Monday through Friday, 8:00 am to 5:00pm
VP Area Academic Affairs
Department 00161 - College of Education-Dean
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 12.02 to 16.83
Open Until Filled No
Provides administrative office support for two departments within the College of Education; Education, Culture & Society and Educational Leadership & Policy.
1. Provides administrative support to department chairs, faculty and students.
2. May include preparing correspondence, including composing routine letters and memos.
3. Organizes and makes arrangements for meetings, guest speakers, conferences and events.
4. Makes travel arrangements and processes reimbursements for faculty travel through the University travel office.
5. Prepares employee reimbursement forms.
6. Attends and responsible for taking and preparing minutes at department faculty or other program meetings.
7. Orders supplies and maintains office equipment.
8. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.
Knowledge of business writing preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preference may be given to applicants with University of Utah experience. The incumbent must be organized, detail oriented and have a strong knowledge of general office procedures and processes. The ability to communicate effectively and professionally with many different individuals is essential.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.